An Experience Letter is an official document issued by an employer confirming an employee’s job role, tenure, responsibilities, and work conduct in the organization. It plays a crucial role during
job changes, background verification, and career progression.

At JobGrin, we provide HR-approved experience letter formats that are simple, professional,
and accepted across industries in India.

👉 You can download experience letter formats in Word and also understand how HR departments use them.

What Is an Experience Letter?

An experience letter is a formal document issued on a company’s letterhead when an employee resigns or completes their
employment tenure. It validates the employee’s:

  • Employment duration
  • Designation and department
  • Roles and responsibilities
  • Professional conduct and performance

This document is commonly requested by:

  • New employers
  • HR verification teams
  • Banks and visa authorities

Why Is an Experience Letter Important?

An experience letter is important because it:

  • Serves as proof of employment
  • Supports claims made in a resume
  • Helps during salary negotiation
  • Is required for background verification
  • Adds credibility during job switches

For HR professionals, it ensures compliance, transparency, and documentation accuracy.

Experience Letter Format (Standard HR Structure)

Below is the commonly accepted experience letter format used by HR departments in India:

[Company Name]
[Company Address]

To Whomsoever It May Concern

This is to certify that [Employee Name] was employed with [Company Name] as a [Designation] in the [Department] from [Start Date] to [End Date].

During the tenure, the employee was responsible for [brief roles & responsibilities]. We found their performance to be professional and satisfactory.

We wish them success in future endeavors.

Sincerely,

[Authorized Signatory Name]
[Designation]
[Company Name]
Date: [Date]

Download Experience Letter Format (Free)

You can download the professionally designed experience letter format below:

👉 Download Experience Letter Format ( WORD )

(These formats are widely used by HR teams and employers across India.)

Who Issues an Experience Letter?

An experience letter is issued by:

  • HR Department
  • Employer or Authorized Signatory
  • Company Management

It is always issued after employee exit formalities are completed.

Experience Letter vs Relieving Letter

Experience Letter Relieving Letter
Confirms work experience Confirms exit from the company
Mentions roles & tenure Mentions the last working day
Used for future jobs Used for joining a new company

Both documents serve different purposes and are often issued together.

Other Important HR Documents

HR professionals also commonly use the following documents:

  • Job Description

  • Manpower Requisition Form

  • Performance Appraisal Form

  • Internship Offer Letter

  • Salary Certificate

📌 You can find all these documents inside our detailed HR documentation guide.

👉 Important Documents for HR Professionals

Frequently Asked Questions (FAQs)

Is an experience letter mandatory?

It is not legally mandatory but is highly recommended and often required by employers.

Can HR refuse to give an experience letter?

HR may delay it if exit formalities are incomplete, but generally, employees are entitled to it.

Is an experience letter required for freshers?

No. It is issued only after completing employment tenure.

Can an experience letter be digital?

Yes. Many companies now issue digitally signed experience letters.

Download Professional Experience Letter Format Now

Avoid confusion and HR delays.
Use JobGrin’s trusted experience letter format used by employers across India.

👉 Download Experience Letter Format