Receptionist Cum Administrative Executive Job in Ambit Software

Receptionist cum Administrative Executive

Location: Pune

Experience: 3 7 years

Education: Any Graduate

Job Type: Full-Time

Job Overview

We are seeking a highly organized and professional Receptionist cum Administrative Executive to manage our office front desk and provide administrative support. The ideal candidate will be the first point of contact for guests, customers, and employees, while also handling various administrative tasks such as travel booking, vendor management, and office operations.

Key Responsibilities

Reception & Front Desk Management:

• Maintain a neat and well-organized reception area.
• Greet guests, customers, and employees with professionalism and courtesy, directing them to the appropriate person or department.
• Manage and route incoming phone calls effectively.
• Provide excellent customer service by addressing inquiries and resolving issues promptly to ensure a positive experience for all visitors and callers.
• Handle mail and deliveries by receiving, sorting, and distributing them accurately.
• Manage office security by following safety procedures, controlling access via the reception desk, and issuing visitor badges.

Administrative Support:

• Monitor office supplies inventory and ensure timely procurement within budgetary constraints.
• Gather, compile, and prepare data for necessary reports as needed.
• Maintain accurate filing and documentation.
• Ensure compliance with company policies and procedures in daily operations.
• Coordinate internal meetings and office events, including contacting employees for event participation.
• Manage employee leave and attendance records.

Facility & Vendor Management:

• Coordinate travel bookings (domestic and international) for employees.
• Oversee facility maintenance activities and manage vendors (e.g., electricians, cleaners).
• Coordinate courier deliveries, ensuring proper tracking and timely receipt.
• Ensure basic cleanliness and hygiene of office premises.

Other Responsibilities:

• Provide general administrative support to all teams as requested.
• Work closely under the guidance of the Manager to support day-to-day office functions.

Skill Requirements

• Minimum 3 years of experience in an administrative or receptionist role.
• Graduation or Diploma in any relevant field.
• Proficient in MS Office Suite, particularly MS Word and MS Excel.
• Familiarity with office equipment like printers and fax machines.
• Excellent written and verbal communication skills.
• Strong telephone etiquette and professional demeanor.
• Resourceful, proactive, and able to multitask efficiently.
• Strong time-management and organizational skills, with the ability to prioritize tasks.
• Ability to propose new ideas and contribute to improving office processes.
• Analytical mindset with good problem-solving abilities.