Admin Executive Job in Biofuelcircle
Admin Executive
- Pune, Pune Division, Maharashtra
- Not Disclosed
- Full-time
Admin Executive
Location: Pune, Maharashtra
Experience: 2 3 Years
Function: Administration
Education: Graduate Degree
Job Summary:
We are looking for a proactive and organized Admin Executive to manage day-to-day administrative functions and ensure smooth office operations. This role includes handling office management, facility upkeep, travel coordination, vendor management, and general administrative support. The ideal candidate will bring strong coordination skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.
Key Purpose of the Role:
To provide seamless administrative support and ensure an efficient, safe, and well-managed workplace by overseeing office operations, facilities, travel arrangements, and support staff.
Key Responsibilities:
- Manage visitor entry and welcome procedures
- Arrange and support internal and external meetings
- Coordinate travel bookings, logistics, and accommodation for employees
- Maintain travel-related records and vendor contacts
- Oversee maintenance of office infrastructure and common areas
- Ensure cleanliness and hygiene standards across office premises
- Assist in planning and executing company meetings, celebrations, and team events
- Supervise office assistants, housekeeping, and other support personnel
- Monitor task allocation and performance
- Liaise with vendors for office supplies, facility maintenance, and service contracts
- Manage vendor payments and service agreements
- Draft and manage official communication and internal correspondence
- Maintain administrative records and documentation
- Ensure compliance with workplace safety protocols and statutory requirements
- Provide day-to-day support for internal teams and help maintain operational efficiency
Ideal Candidate Profile:
Background:
- 2 3 years of experience in office administration
- Prior experience in IT or non-IT sectors
Technical Competencies:
- Strong coordination and organizational abilities
- Proficiency in handling travel logistics and vendor interactions
- Capable of managing office support staff
Skills & Strengths:
- Excellent multi-tasking and time management skills
- Good verbal communication and interpersonal skills
- Proficient in English (spoken and written)
Opportunity:
This role offers the chance to grow within a dynamic and professional organization. As an Admin Executive, you will play a key role in supporting operational excellence and workplace efficiency.
Supervision & Collaboration:
- Reports to: Manager HR
- Collaborates with: Internal teams, vendors, support staff, and visitors
Qualification : Graduate Degree
