Assistant Manager Of Sales Administration And Scm(healthcare) Job in Nikon

Position: Assistant Manager Sales Administration and SCM (Healthcare)

Location: Gurgaon

Work Experience: 5-7 years

Education: Diploma / B.E. in Electronics

Job Purpose

The Assistant Manager of Sales Administration and SCM (Healthcare) will be responsible for managing the administration of sales, order processing, distribution, and logistics in the healthcare sector, particularly with scientific equipment. This role involves coordination with various internal teams, communication with distributors and customers, and overseeing vendor relations and documentation. The individual will also collaborate with the Japan Head Office for order processing and delivery arrangements.

Key Responsibilities

Core Responsibilities

• At least 5 years of experience in sales administration, preferably in the scientific equipment market.
• Strong communication and writing skills for internal and external coordination.
• Team handling skills with the ability to collaborate effectively with Sales, Service & Application teams, Finance, Logistics, and other corporate departments.
• Manage customer and distributor communications related to order delivery, documentation, and any follow-up.
• Handle communication with the Japan Head Office for order processing, delivery arrangements, and other key logistical operations.
• Proficiency in order processing, government tender submission, GEM, payment follow-up, EMD & PBG processing.
• Knowledge of warranty, AMC, and CAMC obligations related to medical devices.
• Familiarity with GST, TDS, TCS, and financial reports.
• Expertise in SAP for order processing is mandatory, while knowledge of CRM (Customer Relationship Management) is preferred.
• Experience with distribution and shipping coordination for medical devices is preferable.

Vendor & Documentation Management

• Vendor registration and obtaining multiple quotes for 3rd party item purchasing.
• Processing vendor purchase orders (PO) and invoices, ensuring timely payments.
• Managing invoicing, customs clearance, inland freight, and packing logistics.
• Prepare and manage vendor agreements and supplier contracts.
• Follow up on overdue payments and ensure collection of EMD and PBG.

Reporting & Analysis

• Generate reports related to sales, backorders, order intake, pending payments, EMD & PBG tracking, vendor forms, pendency charts, and market data.
• Assist in sales planning by collaborating with Japanese expatriates to ensure seamless coordination across regions.

Key Competencies & Skills

• Strong administration skills with experience in handling sales and supply chain management tasks.
• Ability to manage multiple stakeholders, both internally and externally, ensuring smooth operations across departments.
• Attention to detail in order processing, vendor management, and financial compliance.
• Problem-solving skills for efficient handling of customer issues and logistical challenges.
• Proficiency in SAP and working knowledge of CRM systems.
• Adaptability and willingness to learn new processes and tools.

Desired Skills & Experience

• Experience in the healthcare or scientific equipment sector is preferred.
• Experience with vendor management, government tenders, and distribution processes for medical devices is a plus.