Spare Parts Executive Job in Phillips Machine Tools

Position: Spare Parts Executive

Location: Bangalore

Employment Type: Full Time

Experience Required: 5 8 Years

Industry: Manufacturing / Engineering / Supply Chain

Job Overview

We are seeking a proactive and detail-oriented Spare Parts Executive to manage end-to-end operations for spare parts quotations, procurement, import coordination, and order fulfillment. The ideal candidate should have a solid background in parts handling, vendor coordination, import documentation, and customer communication.

You will be a key link between suppliers, service teams, and customers, ensuring that spare parts are delivered efficiently and in compliance with timelines and regulatory standards.

Key Responsibilities

• Handle incoming RFQs from customers and service engineers; provide accurate and timely quotations for spare parts.
• Process customer orders with a strong focus on precision, delivery timelines, and specifications.
• Coordinate with suppliers to:
  • Check pricing and stock availability
  • Negotiate payment and delivery terms
  • Place purchase orders as needed
• Manage all import-related activities:
  • Prepare and review import documentation
  • Ensure compliance with import regulations, duties, and tariffs
  • Coordinate with customs brokers to resolve clearance issues
• Monitor inventory and reorder levels to proactively meet customer demand and avoid stockouts.
• Maintain accurate records of RFQs, orders, supplier interactions, and stock transactions.
• Verify supplier invoices against ordered and received goods; resolve quantity or quality discrepancies swiftly.
• Communicate order status, delays, or changes clearly and proactively to customers and service teams.
• Continuously identify and implement improvements to streamline procurement and fulfillment workflows.

Required Skills & Qualifications

• 5 8 years of experience in spare parts management, procurement, supply chain, or order coordination preferably in manufacturing or engineering services.
• Strong working knowledge of import/export regulations, documentation, and customs clearance.
• Experience in supplier negotiations and handling vendor communications.
• Proficiency in Microsoft Excel, ERP systems, and basic inventory management tools.
• Excellent communication and coordination skills.
• High attention to detail and ability to multitask in a deadline-driven environment.
• Strong problem-solving and decision-making capabilities.

What We Offer

• Competitive salary and performance incentives
• Health insurance and other employee benefits
• Dynamic and collaborative work environment
• Growth opportunities within operations and supply chain management

Ready to ensure seamless spare parts operations in a fast-paced industrial setup?

Apply now to join a team committed to operational excellence and customer satisfaction.