Admin AND Facilities Jobs in Gurgaon

Facilities Executive Soft Services Service Line: GWS Segment Role Type: Full-Time Location: Gurgaon, Haryana, India Areas of Interest: Facilities Management About the Role: As a CBRE Facilities Executive - Soft Services, you will coordinate with clients, vendors, and contractors to ensure the smooth execution of facility management tasks and work orders. This role is part of the Facilities Management team, focusing on the operational efficiency and upkeep of physical assets while supporting Property Managers with service-related functions and compliance. Key Responsibilities: Liaise with landlords, tenants, and service vendors to ensure all facility management policies, procedures, and reporting standards are properly implemented and adhered to. Acknowledge and respond to client service requests and ensure work orders are appropriately collected and addressed. Gather data and create reports to assess performance, progress, and service quality. Organize and file documentation including work orders, vendor proposals, departmental records, and compliance paperwork. Supervise external activities such as waste disposal, recycling, and other soft service operations. Read, follow, and respond to internal memos, emails, and short instructions. Seek clarification when necessary. Handle basic inquiries and feedback from clients, team members, and supervisors professionally. Use existing procedures to resolve day-to-day issues with limited discretionary decision-making. Deliver outputs by following standard operating procedures under close supervision and guidance. What You ll Need: Educational Qualification: High School Diploma or GED with up to 2 years of experience in Facilities Management or a similar operational role. Required Skills: Ability to follow standard operating routines and facility management protocols. Good communication skills for responding to inquiries and sharing routine information. Basic computer proficiency, especially in Microsoft Office (Word, Excel, Outlook). Strong organizational skills with a detail-oriented and inquisitive mindset. Ability to perform basic math functions, including calculating percentages, markups, and discounts. Qualification : High School Diploma or GED with up to 2 years of job-related experience.

Assistant Manager Technical & Soft Services Service Line: GWS Segment Role Type: Full-Time Location: Gurgaon, Haryana, India Areas of Interest: Facilities Management About the Role: CBRE is seeking an experienced Assistant Manager Technical & Soft Services to support operations in regulated and complex facility environments. This role involves managing technical repairs, soft services coordination, and leading maintenance teams in delivering efficient, compliant facilities support. You will collaborate closely with internal teams, trades personnel, and clients to maintain operational excellence across assets. Key Responsibilities: Manage painting, patchwork, and architectural repairs, including cabinetry, doors, and windows. Oversee installation of fixtures such as shelving, tank holders, racks, and hooks. Act as the primary contact for front-line client requests across technical and soft service domains. Coordinate with maintenance personnel for both preventive and corrective maintenance activities. Utilize standard principles and industry procedures to handle tasks and resolve routine issues. Apply cross-functional knowledge within facilities operations, ensuring compliance and performance quality. Model leadership aligned with CBRE RISE values and foster teamwork. Influence project outcomes through your work and team leadership. Adhere to and work within established operational standards and deadlines. Simplify and explain technical or complex information clearly to non-technical stakeholders. What You ll Need: Education & Experience: Bachelor s Degree preferred. 2 5 years of relevant experience in Facilities Management, or a combination of education and equivalent work experience. Skills & Competencies: Working knowledge of technical and soft service procedures. Problem-solving ability using technical judgment and past precedents. Proficient in Microsoft Office tools (Excel, Word, Outlook). Strong organizational skills and the ability to manage priorities effectively. Advanced mathematical skills, including the ability to calculate complex figures like percentages, fractions, and other financial-related data. Qualification : Bachelors Degree preferred.

HVAC Design Engineer About Jacobs At Jacobs, we challenge today to reinvent tomorrow. We tackle the world s most critical challenges by shaping thriving cities, resilient environments, operational advancements, scientific discoveries, and cutting-edge manufacturing. Our mission is to transform ideas into reality, making the world smarter, more connected, and more sustainable. As the largest professional services provider to the pharmaceutical and biotechnology industries, we specialize in clean manufacturing, specialized facilities, research and development laboratories, and data centers. Our expertise enables us to deliver solutions that help our clients produce life-changing products. Your Impact The world needs innovators and problem solvers who transform challenges into opportunities. At Jacobs, we push the boundaries of what s possible fostering innovation, collaboration, and sustainable solutions. In this role, you will support HVAC design and Revit modeling for Data Center, Industrial, Pharmaceutical, and FMCG projects. You will contribute your expertise in HVAC systems design, ducting, piping, and controls to ensure high-quality project execution. Key Responsibilities Perform detailed heat load calculations to ensure optimal HVAC system performance. Assist in HVAC equipment selection based on project requirements. Design and model ducting, piping, and HVAC controls using Revit. Develop detailed HVAC layouts, schematics, and technical drawings. Collaborate with engineers, architects, and other disciplines to ensure seamless integration. Ensure compliance with industry standards, safety guidelines, and project specifications. Qualifications & Experience Diploma/ITI in Mechanical or related discipline. 5 12 years of experience in HVAC Revit modeling. Experience in Data Centers, Industrial, Pharma, or FMCG projects (preferred). Strong expertise in HVAC system design, ductwork, piping, and controls. Proficiency in Revit MEP for 3D modeling and drafting. Ability to work independently and collaboratively in a multidisciplinary team environment. At Jacobs, we believe in fostering an inclusive and supportive work culture. We offer: Flexible Work Arrangements A balance between professional and personal commitments. Global Collaboration Work alongside industry experts across the world. Career Growth & Learning Opportunities Training programs and career development initiatives. Diverse & Inclusive Environment A workplace where everyone is empowered to succeed. Making an Impact Contribute to projects that make a real difference in the world. Join Jacobs and be part of a company where your expertise helps build a better future. Qualification : Diploma/ITI in Mechanical or related discipline.

The Role: Facility Executive Soft Services The Team: The OSTTRA Technology team is composed of Capital Markets Technology professionals, who build, support and protect the applications that operate our network. The technology landscape includes high-performance, high-volume applications as well as compute intensive applications, leveraging contemporary microservices, cloud-based architectures. The Impact: Together, we build, support, protect and manage high-performance, resilient platforms that process more than 100 million messages a day. Our services are vital to automated trade processing around the globe, managing peak volumes and working with our customers and regulators to ensure the efficient settlement of trades and effective operation of global capital markets. What s in it for you: The Facility Executive for Soft Services will manage and oversee all non-technical facility services, ensuring a high standard of cleanliness, security, and general facility upkeep. With 8 to 10 years of experience, the ideal candidate will bring a comprehensive understanding of soft services, operational management, and team leadership to ensure smooth and efficient facility operations. Responsibilities: Soft Services Management: Oversee the delivery and quality of soft services including housekeeping, janitorial services, pest control, landscaping, and waste management. Vendor Coordination: Manage relationships with soft service vendors and contractors, ensuring service levels meet company standards and contractual obligations. Service Quality Assurance: Conduct regular inspections and audits to ensure the highest standards of cleanliness and maintenance are maintained throughout the facility. Budget Management: Assist in developing and managing the budget for soft services, tracking expenses, and identifying cost-saving opportunities. Compliance: Ensure that all soft services comply with relevant health, safety, and environmental regulations and company policies. Operational Efficiency: Implement best practices and process improvements to enhance the efficiency and effectiveness of soft service operations. Team Leadership: Supervise and mentor a team of soft services staff, including hiring, training, and performance management. Customer Service: Address and resolve any facility-related issues or complaints from employees or tenants in a timely and professional manner. Reporting: Prepare and present regular reports on service performance, issues, and resolutions to senior management. Emergency Response: Manage and coordinate soft services response to emergencies or special events, ensuring minimal disruption to facility operations. What We re Looking For: Education: Bachelor s degree in Facilities Management, Business Administration, Hospitality Management, or a related field. Experience: 8-10 years of experience in facilities management with a focus on soft services, including supervisory or managerial roles. Skills: In-depth knowledge of soft services operations and best practices. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in facilities management software and Microsoft Office Suite. Effective problem-solving skills and attention to detail. Ability to manage budgets and vendor relationships. Qualification : Bachelors degree in Facilities Management, Business Administration, Hospitality Management, or a related field.

Position: Administration Associate Location: Gurgaon Department: Administration / Facilities Employment Type: Full-Time Company: GSPANN Technologies Job Description: GSPANN is seeking a detail-oriented Administration Associate to manage daily facility operations, coordinate with vendors, and support employee services. The ideal candidate will have a strong background in office administration or facilities management with excellent organizational and communication skills. Role and Responsibilities: Coordinate with housekeeping, security, pantry, and other facility vendors to ensure smooth daily operations. Manage employee service requests such as ID card issuance, seating arrangements, and travel assistance through a ticketing system. Track office supplies, maintain stock registers, and replenish consumables in a timely manner. Oversee service schedules, Annual Maintenance Contracts (AMC), vendor communications, and payment follow-ups. Provide logistical support for internal events, team meetings, and conferences. Assist in preparing documentation and maintaining compliance records for audits and certifications. Skills and Experience: Minimum 2 years of experience in office administration or facilities management. Strong coordination, follow-up, and reporting capabilities. Familiarity with vendor management and basic asset tracking. Proficient with Microsoft Excel, Word, and Outlook. Effective team player with strong verbal and written communication skills.

Front Office & Administration Assistant - Facilities Management Service Line: GWS Segment Role Type: Full-Time Location: Gurgaon, Haryana, India Areas of Interest: Facilities Management About the Role: As a CBRE Facilities Coordinator, you will collaborate with clients, vendors, and contractors to ensure that facility tasks and work orders are efficiently completed. This role is part of the Facilities Management team, focusing on all aspects of asset operations and supporting Property Managers with repairs and investment plans. Key Responsibilities: Coordinate with landlords, tenants, and service providers to ensure the correct implementation of procedures, policies, and reporting formats. Acknowledge client inquiries and ensure work orders are collected and processed. Collect information from reports to assess the performance and progress status of tasks. Maintain organized files for work orders, proposals, department documents, and vendor-submitted paperwork. Monitor building-related activities, such as waste disposal and recycling, ensuring they meet required standards. Follow instructions, respond to correspondence, and ask clarifying questions as needed. Handle common inquiries or complaints from clients, colleagues, and supervisors in a professional manner. Solve basic problems using established procedures and processes under close supervision. Deliver work output by adhering to defined procedures and methods. What You ll Need: Educational Qualifications: High School Diploma or GED with up to 2 years of job-related experience in Facilities Management. Experience & Skills: Ability to follow standard work routines and apply them effectively. Clear communication skills for exchanging straightforward information. Working knowledge of Microsoft Office products (Word, Excel, Outlook). Strong organizational skills and an inquisitive mindset. Basic math skills, including the ability to calculate simple figures like percentages, discounts, and markups. Qualification : High School Diploma or GED with up to 2 years of job-related experience.

Lead Engineer Fire & PHE About Jacobs At Jacobs, we are committed to challenging today to reinvent tomorrow. We solve the world s most critical challenges by transforming abstract ideas into innovative realities that drive thriving cities, resilient environments, mission-critical outcomes, operational advancements, scientific discoveries, and cutting-edge manufacturing. Your Impact As a Lead Engineer Fire & PHE, you will be responsible for designing and implementing Fire Suppression, Process Drainage, and Plumbing Systems for industrial projects, including: Pharmaceutical Facilities FMCG Industries Data Centers Electric Vehicle Manufacturers & Battery Plants Paint & Industrial Projects This role requires expertise in fire protection, plumbing, and process drainage systems, ensuring compliance with industry codes and standards while delivering high-quality, safety-driven designs. Key Responsibilities Fire Suppression System Design Design and specify fire suppression systems, including: Wet-pipe, dry-pipe, pre-action, deluge systems Fire pumps and storage tanks Knowledge of special fire protection systems, such as: Foam, spray, mist, clean agent, wet/dry chemical, and carbon dioxide systems (preferred) Perform hydraulic calculations and coordinate with external vendors for special hazard systems. Prepare technical data sheets and material requisitions. Ensure compliance with industry codes and standards (IS, NBC, NFPA, ISO, ASME). Collaborate with clients, multi-disciplinary teams, and stakeholders to develop a clash-free design. Review 3D models (Navisworks) and provide feedback. Conduct field inspections, review contractor shop drawings, and oversee testing & commissioning reports. Provide technical coordination with contractors and site teams, resolving RFIs (Requests for Information). Process Drainage & Plumbing System Design Design Process Drainage Systems for Bio Waste, Sterile, High & Low TDS, and Steam Condensate Drainage Systems to prevent backflow and contamination. Translate P&ID diagrams into drainage layouts, coordinating with Process Teams & Vendors. Develop Plumbing Drainage (Internal & External), Water Supply, Sewerage, Stormwater, and Rainwater Harvesting Systems. Design underground sewerage and stormwater systems, including STP (Sewage Treatment Plants) & WTP (Water Treatment Plants). Establish water demand, sizing, and storage locations for process buildings. Select and size hot water systems, grease traps, and organic waste converters. Perform water distribution sizing (Cold & Hot Water) and space planning for water & sewage treatment plants. Create detailed drawings, BOQs (Bill of Quantities), and technical documentation. Ensure regulatory compliance with IS, NBC, IBC, NFPA, IPC, UPC, and CPHHEO manuals. Conduct quality checks on 2D/3D modeling for process drainage & plumbing deliverables. Oversee testing, commissioning, and vendor data incorporation. Lead plant design activities, collaborating with structural, electrical, architectural, and process teams. Manage scope, budget, and schedule to meet project deadlines. Technical Skills & Competencies Proficiency in AutoCAD & Navisworks (Essential) Experience with SmartPlant 3D, Civil 3D, REVIT, Bluebeam (Preferred) Knowledge of AutoPIPE, AutoCAD Plant 3D (Added Advantage) Ability to design multi-disciplinary systems per industry codes and best practices Strong problem-solving, coordination, and project management skills Qualifications & Experience Education: B.E./B.Tech in Civil or Mechanical Engineering (or a related discipline) from a recognized institution. Experience: 12-15 years of experience in a Design Consultancy or Contractor Role (Essential). Strong expertise in fire protection, plumbing, and process drainage design for industrial projects. At Jacobs, we offer a dynamic and growth-oriented environment where you can: Work on global, industry-leading projects. Develop your career through continuous learning and upskilling. Collaborate with highly skilled professionals across disciplines. Enjoy a flexible work culture, competitive benefits, and career advancement opportunities. At Jacobs, we empower you to shape the future. Be part of a world where your expertise drives innovation and transformation. Qualification : B.E./B.Tech in Civil or Mechanical Engineering (or a related discipline) from a recognized institution.

Job Title: Finance & Admin Business Analyst IBM Introduction As a Finance & Admin Business Analyst at IBM, you will play a crucial role in ensuring the profitable operations of one of the world's most recognized and respected technology companies. Your work will support IBM s continued innovation in Artificial Intelligence, Cloud Infrastructure, Cognitive Solutions, and Blockchain Technologies. If you thrive in a dynamic, collaborative workplace, IBM provides an environment where you will be challenged and inspired every day. If you enjoy solving complex financial challenges and bringing creative solutions to the table, there s no limit to what you can accomplish here. Your Role and Responsibilities As a Delivery Practitioner, you will be responsible for transaction processing in Accounts Payable and Accounts Receivable while ensuring compliance with IBM s financial standards. Key Responsibilities: Oversee General Ledger activities, including fixed assets, inter-company transactions, inventory, cash & bank, indirect tax, and accruals. Identify risks and opportunities related to revenue, costs, and profitability, and propose appropriate actions. Ensure compliance with client Service Level Agreements (SLAs) and maintain deadlines. Detect and resolve duplicate records and payment errors. Process vendor invoices efficiently and ensure accurate payments. Handle manual and automated payment requests, along with payment run verification. Manage Travel & Expense (T&E) claims, vendor statement reconciliations, and resolve duplicate payments. Provide support via calls and email follow-ups for financial queries. Required Technical and Professional Expertise 0-1 year of work experience in Finance & Accounting. Ability to handle order fulfillment, cash collection, and cash application. Strong skills in invoice verification, exception resolution, and reducing invoice aging. Knowledge of SOX compliance (e.g., document approvals before posting). Experience in expense management and payment processing. Ability to identify duplicate transactions and errors in financial records. Preferred Technical and Professional Expertise Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with accounting terminologies. Experience handling queries via calls and emails. Ability to adapt to business transformations and follow standard procedures. A collaborative mindset with a problem-solving approach. Strong time management skills and ability to work under tight deadlines. Eagerness to learn and grow by attending educational workshops and industry training. Work in a collaborative and innovative environment. Gain hands-on experience with cutting-edge financial technologies. Build a career with continuous learning and development opportunities. Be part of a diverse and inclusive global workforce. At IBM, we value your unique skills and expertise. We encourage you to bring your best self to work and take your career to the next level!

Job Title: Advance Engineer Vehicle Networks Location: Gurgaon Job Family: Research and Development Employment Type: Full-Time About CNH Industrial Innovation. Sustainability. Productivity. At CNH Industrial, we re breaking new ground to sustainably advance the vital work of farmers and builders worldwide. From alternative power solutions to precision productivity technology, our innovative products help feed and shelter a growing global population. Join our collaborative global team where your skills help drive customer success and innovation. Job Purpose As an Advance Engineer in Vehicle Networks, you will guide the team on technology application and standardization of technical processes. You will share product knowledge, keep updated on emerging technologies, and assist in implementing technical strategies. Mentoring team members on process adherence and tool usage, managing stakeholders, and actively participating in cross-functional meetings are key parts of this role. Taking ownership of your area of scope and handling complex tasks will distinguish you. Key Responsibilities Deliver network functional and diagnostic projects. Develop and maintain system architecture documentation for design reviews. Manage Symbol Libraries and maintain signal/message dictionaries. Ensure adherence to and actively drive industry standards (SAE, ISO). Support continuous development process improvements. Mentor and guide team members on tools, software, and processes. Experience & Skills Required 5 to 10 years experience in off-road machinery requirements, operations, and electronic specifications (for experienced profiles). Ability to work within an offshore team with an open and collaborative mindset. Agricultural or off-road machinery engineering background preferred. Strong knowledge of CAN networks, SAE / J1939 / ISO11783 standards. Proficient with tools such as Vector CANDB++ (Admin version), CANoe or CANalyzer, BUS Master. Ability to interpret specifications and test reports to address network issues. Understanding of ECU architectural designs. Preferred Qualifications Master s or Bachelor s degree in Electrical, Electronic, Mechatronic, or Telecommunication Engineering. Special interest in communication technologies (CAN, J1939) and engineering process support. Fluent in English. Dynamic international career opportunities. Inclusive, respectful, and collaborative work culture. Flexible work arrangements. Comprehensive benefits including savings & retirement plans, tuition reimbursement, parental leave, adoption assistance, fertility & family building support. Employee assistance programs. Charitable contribution matching and volunteer time off. Grow your career at CNH Industrial where innovation meets purpose. Qualification : Masters or Bachelors degree in Electrical, Electronic, Mechatronic, or Telecommunication Engineering

Position: Administration Executive Location: Gurgaon Department: Administration / Facilities Management Employment Type: Full-Time Company: GSPANN Technologies Job Description: GSPANN is seeking a proactive and experienced Administration Executive to manage facility operations, vendor coordination, and workplace services. This role is perfect for a professional who thrives in a fast-paced, dynamic environment and is committed to driving operational efficiency, compliance, and employee satisfaction through effective administrative processes. Role and Responsibilities: Manage end-to-end facility operations including housekeeping, security, pantry, and mailroom services. Coordinate with vendors for procurement, Annual Maintenance Contracts (AMC), and service-level agreements ensuring timely delivery and compliance. Arrange travel, accommodation, and logistics for employees and guests as required. Support planning and execution of office events, employee engagement initiatives, and internal communications. Ensure adherence to health, safety, and sustainability standards across office operations. Maintain accurate records of stationery, asset inventories, and consumables. Collaborate with cross-functional teams to address workplace needs and drive continuous improvement initiatives. Skills and Experience: Minimum 4 years of experience in administration, facility management, or workplace operations. Strong vendor coordination skills with negotiation and service delivery management experience. Knowledgeable about statutory compliance, workplace safety, and health regulations. Proficient in Microsoft Office tools including Excel, PowerPoint, and Outlook. Excellent communication, interpersonal, and analytical problem-solving abilities.

Workplace & Transport Coordinator Location: Gurugram, India About MongoDB MongoDB empowers innovators to create, transform, and disrupt industries by unlocking the power of software and data. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database available across 115+ regions on AWS, Google Cloud, and Microsoft Azure. With offices worldwide and 175,000+ new developers signing up each month, we help organizations modernize legacy workloads, embrace innovation, and build AI-powered applications. Position Overview This is a dynamic role requiring proactive problem-solving, multitasking, and a commitment to maintaining a world-class workplace. You will work alongside a strong local and global team, including the Workplace Manager, Transport Coordinator, and Workplace Coordinator, to create an engaging and efficient office environment. Key Responsibilities Workplace Operations & Facility Management Maintain a safe, professional, and clean workplace, ensuring compliance with regulatory standards. Oversee Annual Maintenance Contracts (AMCs), ensuring timely renewals and service adherence. Conduct daily facility inspections, proactively addressing issues and maintaining high workplace standards. Collaborate with IT, HR, and local leadership on workplace projects, onboarding, and events. Track and resolve employee requests efficiently through the internal ticketing system. Support or lead facility improvement and expansion projects as needed. Transport Coordination Assist the Transport Coordinator with daily operations, including shift coverage when required. Allocate transport, assign routes, and ensure smooth communication with employees and transport providers. Ensure strict compliance with company transport policies and employee safety guidelines. Collect and analyze feedback to drive continuous improvements in transport services. Maintain a seamless and reliable office commute experience for employees. Vendor & Procurement Management Establish and maintain relationships with vendors for repairs, maintenance, and operational needs. Partner with Procurement and Finance teams to negotiate contracts and ensure timely payments. Manage purchasing databases to ensure budget adherence and process efficiency. Monitor vendor performance and project success rates. Qualifications & Skills 4+ years of experience in workplace operations, facility management, and/or transport administration. Strong knowledge of hard services (HVAC, electrical, plumbing) and vendor management. Excellent problem-solving, organizational, and communication skills. Ability to prioritize tasks, deliver high-quality services, and collaborate across teams. Proficiency in MS Office and workplace management tools. Strong emotional intelligence to interpret and address workplace dynamics effectively. Adaptability and a proactive approach to operational challenges. Success Metrics Positive feedback from local office leaders and stakeholders. Improved facility processes leading to enhanced employee experience and efficiency. A smooth, hassle-free office commute experience through optimized transport operations. We are committed to fostering a supportive and enriching workplace culture. From employee affinity groups to fertility assistance and generous parental leave policies, we prioritize our employees' well-being and growth. Equal Opportunity & Accommodations MongoDB is an equal opportunity employer and provides necessary accommodations for individuals with disabilities. If you require accommodation during the application or interview process, please inform your recruiter. Join us in making an impact on the world with cutting-edge technology and innovation!