Correspondence Jobs in Bengaluru

Executive Assistant | ThoughtWorks | Bangalore, India Location: Bangalore, India Employment Type: Full-time, Regular Industry: Information Technology About ThoughtWorks At ThoughtWorks, we are a dynamic and inclusive community of innovative professionals who are transforming technology consultancy. With over 30 years of impact, we help our clients solve complex business challenges with cutting-edge technology. If you are passionate about continuous learning and want to make a meaningful difference, join us and contribute to extraordinary work that pushes boundaries and accelerates digital transformation. Job Overview Key Responsibilities Calendar & Schedule Management: Take charge of managing multiple calendars, scheduling meetings, appointments, and travel arrangements for executives. Prioritize and balance tasks to keep everyone organized and on track. Meeting Coordination: Lead the process from pre-meeting prep to post-meeting follow-up. You ll organize and prepare for meetings, take minutes, distribute action items, handle logistics, and ensure seamless execution. Travel Arrangements: Be the go-to travel coordinator! Book flights, hotels, and other arrangements for the team. Manage travel budgets and handle all necessary travel documentation with precision. Expense Management: Process and track expense reports for multiple stakeholders, ensuring compliance with company policies and budgets. Task Prioritization: Manage multiple tasks simultaneously, ensuring deadlines are met and workflows are optimized. Job Qualifications Technical Skills: Experience: 4-6 years of experience working as an executive assistant to senior executives (D, V, and C-level). Organization & Time Management: Excellent organizational skills with the ability to manage multiple priorities, schedules, and travel logistics with efficiency. Communication Skills: Strong verbal and written communication skills with the ability to interact with internal and external stakeholders effectively. Proficiency in Office Tools: Expertise in office software and productivity tools such as Microsoft Office, Google Suite, and other collaboration platforms. Professional Skills: Discretion & Confidentiality: Ability to handle sensitive information with the utmost discretion and confidentiality. Flexibility & Adaptability: Adaptable to changing work hours and responsibilities as needed, maintaining a calm and solution-oriented approach. Expense & Budget Management: Ability to process and track expenses for multiple stakeholders while ensuring adherence to budgetary constraints. Problem-Solving & Decision Making: Strong interpersonal and problem-solving skills to manage various operational challenges. At ThoughtWorks, there s no one-size-fits-all career path. We balance autonomy with a culture that fosters professional development. With numerous interactive tools and development programs, you ll have ample opportunity to grow and enhance your career. We believe in helping each other be our best, and this commitment to continuous learning extends to every team member. Join us to thrive in a collaborative, dynamic, and innovative environment. At ThoughtWorks, we believe in pushing boundaries, continuously learning, and creating extraordinary impact together. We empower you to grow while contributing to the success of cutting-edge projects with global impact.

Position: Executive Assistant (EA) Department: Executive Support Location: Bengaluru Role Overview: We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives. This role involves managing schedules, coordinating communications, preparing documents, and assisting with special projects to ensure smooth executive operations. Key Responsibilities: Manage and organize executive calendars, including scheduling meetings, travel arrangements, and appointments. Serve as the primary liaison between executives and internal/external stakeholders, ensuring effective communication. Prepare, review, and edit correspondence, reports, presentations, and other business documents. Coordinate and facilitate meetings by preparing agendas, recording minutes, and tracking follow-up actions. Handle confidential and sensitive information with the utmost integrity and discretion. Support special projects, conduct research, and assist in event planning and coordination as required. Qualifications & Skills: Bachelor s degree in Business Administration (BBA), Commerce (B.Com), Arts (BA), or a relevant field. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. High level of professionalism and discretion in handling confidential matters. Proficiency with office software and tools. Qualification : Bachelors degree in Business Administration (BBA), Commerce (B.Com), Arts (BA), or a relevant field.

Job Title: Executive Assistant Location: Bengaluru, Karnataka, India About CloudSEK CloudSEK is a leading AI-powered cybersecurity company committed to building the fastest and most reliable technology to detect and resolve digital threats in real-time. With a core focus on leveraging AI and machine learning, our products deliver rapid threat detection, precise analysis, and fast resolution, minimizing human intervention. Founded in 2015 and headquartered in Singapore, CloudSEK has expanded rapidly and is now one of India s most trusted cybersecurity companies. Our product suite includes XVigil, BeVigil, and SVigil, which offer digital risk protection, attack surface monitoring, and software supply chain risk management. CloudSEK has received recognition from industry leaders and investors, including $10M in total funding and several prestigious awards. Our mission is to continue revolutionizing the cybersecurity landscape with cutting-edge technology and innovation. About the Role: Executive Assistant As an Executive Assistant to the CEO, you will be the central hub of operations for the CEO s office. You will be responsible for managing communications, scheduling, travel, and day-to-day executive tasks, ensuring that everything runs smoothly and efficiently. This role offers direct access to leadership and the opportunity to be an essential part of a fast-growing company in the cybersecurity space. Key Responsibilities Inbox & Communication Management: Own the CEO's inbox, ensuring timely responses, delegations, and flagging of high-priority messages. Maintain clear communication with both internal and external stakeholders, ensuring respect and clarity at all times. Calendar & Scheduling: Manage complex scheduling across multiple time zones and reschedule meetings with minimal conflicts. Prepare briefing notes, agendas, and capture follow-up actions for meetings as necessary. Travel & Logistics: Coordinate with the admin team for domestic and international travel, including flights, hotels, and visas. Prepare detailed travel itineraries and manage real-time changes or adjustments. Manage event RSVPs and coordinate offsite planning when applicable. Expense Management: Track, categorize, and reconcile CEO s expenses with precision. Submit monthly reimbursements and expense reports, liaising with the finance team for any clarifications or documentation. Investor Relations Responsibilities: Update investor pipeline using Streak CRM, ensuring accurate tracking of interactions and stages. Proactively schedule investor meetings and follow-ups based on interest and activity. Collaborate with internal teams (CEO, Finance, Business) to prepare updates or materials for investor meetings. Organize investor documents, pitch decks, and due diligence materials as required. Keka Platform Management: Manage employee workflows on the Keka HR platform, including leave, on-duty (OD), work-from-home (WFH), and reimbursement requests. Review and approve requests, ensuring consistency and compliance with the CEO s guidance. Ad-Hoc Support: Take ownership of special assignments and ad-hoc tasks delegated by the CEO or leadership. Act as a flexible resource to support cross-functional needs, ensuring timely execution of high-priority tasks. Must-Have Skills: 2+ years of experience as an Executive Assistant, preferably supporting senior leadership. Strong written and verbal communication skills, with an ability to manage high-priority communication. Excellent organizational and time management skills, capable of juggling multiple responsibilities in a fast-paced environment. Proven expertise in email/inbox management and calendar scheduling. Tech-savvy, with proficiency in Google Workspace, Slack, Microsoft Office, and related tools. High degree of professionalism, discretion, and trustworthiness. Nice-to-Have Skills: Experience in a startup or high-growth environment. Familiarity with project coordination or internal reporting. Understanding of startup culture and CEO workflows. What You ll Get: Direct access to leadership and an opportunity to make a significant impact. A fast-moving, ambitious, and transparent work culture that fosters innovation. Freedom to grow, learn, and take ownership of projects that matter. Career development opportunities in a dynamic and rapidly growing organization. Benefits of Joining CloudSEK: Flexible working hours for a better work-life balance. Access to free food, unlimited snacks, and beverages in the office. Participate in team bonding activities like games, music, and creative events. A dynamic startup environment that encourages growth, innovation, and fun.

Assistant Company Secretary Location: Bengaluru, India Company: ShopUp HQ Role Overview As an Assistant Company Secretary at ShopUp, you'll be pivotal in ensuring our group of private limited companies strictly adheres to corporate governance and regulatory compliance. You'll facilitate seamless communication between the Board of Directors, shareholders, and regulatory bodies, managing all aspects of board and shareholder meetings, statutory filings, and governance practices. This role is key to maintaining operational excellence and supporting the company s legal and compliance framework. Key Responsibilities Organize and coordinate Board of Directors meetings and General Meetings of shareholders as per applicable regulations. Ensure timely distribution of meeting notices, agendas, and related documents to the Board and shareholders. Accurately record, maintain, and preserve minutes of Board and shareholder meetings in compliance with regulatory standards. Manage share capital structure, including share allotments, transfers, and dividend processing for all group entities. Advise and support Board members on their statutory duties and governance obligations under the laws enforced by the Registrar of Joint Stock Companies (RJSC). Execute contracts, agreements, and lease documents on behalf of the company as authorized. Communicate Board decisions effectively to relevant departments for timely implementation. Maintain well-organized records of all corporate governance documents and correspondence. Guide company staff in understanding and fulfilling governance and compliance responsibilities. Champion best practices in corporate governance through monitoring, advising, and timely reporting. Facilitate the preparation, publication, and dissemination of annual reports and shareholder communications. Ensure timely and accurate submission of all regulatory filings, license renewals, and compliance reports. Liaise proactively with regulatory authorities including BSEC, DSE, CSE, CDBL, RJSC, and BIDA, keeping the Board informed of any regulatory or statutory updates. Undertake any other tasks assigned by senior management related to governance and compliance. Qualifications & Experience Educational Qualification:Master s degree in Business Administration, Law, or a related field from a reputed university or institution, either domestic or international. Professional Experience:Minimum 5 years of relevant experience in company secretarial practice, corporate governance, or compliance management. Qualification : Masters degree in Business Administration, Law, or a related field from a reputed university or institution, either domestic or international.

Job Track Description: Performs business support or technical work, using data organizing and coordination skills. Performs tasks based on established procedures. In some areas, requires vocational training, certifications, licensures, or equivalent experience. General Profile Ability to perform analytical and operational processes. Entry-level position with limited requirements for licenses, training, and certifications. Applies experience and skills to complete assigned work. Works within established procedures and practices. Works with a close degree of supervision. Functional Knowledge Has basic skills in a range of processes, procedures and systems. Business Expertise Understanding of how best teams integrate and work together to achieve company goals. Impacts a team, by example, through the quality service and information provided. Follows standardized procedures and practices. Receives close supervision and guidance. For consistency, methods and tasks are described in detail. Leadership Has no supervisory responsibilities. Problem Solving Ability to problem solve, self-guided. Has limited opportunity to exercise discretion. Interpersonal Skills Exchanges information and ideas effectively. Responsibility Statements Receives, processes, and ensures document classification are completed and transmitted to clients. May require outbound correspondence from the client to be processed. Receives documents from both electronic and hard copy forms for processing. Sorts, images, documents, files, and archives by form type. Identifies documents and their purpose; creating a database of information. Classifies documents based on contract requirements. Captures information based on client requirements. Verifies data from automated data extraction tools. Ensures transmission of processed data to the appropriate next level. Performs other duties as assigned. Complies with all policies and standards.

About ICON ICON plc is a leading healthcare intelligence and clinical research organization, recognized for its dedication to advancing and improving patients lives through innovative research. At ICON, we value diverse teams, fostering a culture of inclusivity and collaboration. We are committed to excellence and looking for individuals who share our mission to shape the future of clinical development. As a Client Service Associate I, you will play a key role in ensuring the success of client projects and driving exceptional customer service within our dynamic and diverse team. What You Will Be Doing Client Liaison: Act as the primary point of contact for clients, addressing inquiries, concerns, and issues promptly and professionally. Coordination & Facilitation: Coordinate and facilitate client meetings, including scheduling, preparing agendas, and documenting key discussion points. Service Strategy: Assist in developing and implementing client service strategies to enhance customer satisfaction and retention. Internal Collaboration: Work closely with internal teams to ensure client needs are met, and projects are executed effectively and efficiently. Administrative Support: Provide administrative assistance, such as maintaining client records, preparing reports, and managing correspondence. Your Profile Education: Bachelor s degree in Business Administration, Communication, or a related field (preferred). Experience: Previous experience in customer service, client relations, or a similar role is advantageous. Skills: Strong interpersonal and communication skills, with the ability to build and maintain positive relationships with both clients and colleagues. Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and other relevant software applications. What ICON Can Offer You At ICON, we believe our people are the driving force behind our success. That s why we prioritize building a culture that rewards high performance and nurtures talent. In addition to a competitive salary, we offer: Annual Leave Entitlements: Generous vacation and leave policies. Health Benefits: A wide range of health insurance options to suit you and your family s needs. Retirement Planning: Competitive retirement plans to help you plan for the future. Employee Assistance Programme: LifeWorks provides 24/7 access to a network of over 80,000 professionals to support your well-being. Life Assurance: Comprehensive coverage for you and your family. Flexible Benefits: Country-specific options, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, and health assessments. Qualification : Bachelor's degree in Business Administration, Communication, or a related field preferred.