Office Manager Jobs in Mumbai

Manager - Infra Projects & Facilities Location: Mumbai Group Company: CEAT Job Description CEAT, a leading global tire manufacturer, is looking for a Manager - Infra Projects & Facilities to oversee day-to-day operations and maintenance of facilities, ensure seamless vendor management, and handle the corporate travel portfolio. This role requires a proactive approach to maintaining infrastructure, managing utilities, and enhancing overall productivity. Key Responsibilities Facilities Management and Maintenance Manage corporate office facilities, company-owned/leased residences, and guest houses. Ensure smooth functioning of communication channels, conference facilities, and mechanical functions. Oversee facility maintenance tasks including safety, sanitation, and grounds equipment. Ensure uninterrupted utility supply, including electricity, water, and HVAC, across all properties. Maintain housekeeping and maintenance quality standards for office and residential spaces. Provide administrative onboarding support to new joinees and senior management. Manage repair, maintenance, and replacement of office equipment, furniture, and vehicles. Vendor Management Liaise with government authorities to ensure regulatory compliance. Build and manage relationships with suppliers and service providers for facility services. Inspect work for compliance with specifications and quality standards. Ensure timely delivery of cleaning, security, and maintenance services. Travel Portfolio Management Liaise with airlines regarding group travel volume and negotiate corporate discounts. Finalize agreements with Travel Management Companies (TMCs) and ensure closure of corporate codes. Coordinate MICE (Meetings, Incentives, Conferences, and Exhibitions) and bulk travel requirements. Integrate Travel & Expense vendors with internal Admin and Accounts teams. MIS and Documentation Maintain accurate MIS to support budgeting and financial planning. Provide reports and analysis as requested by the Admin Head or senior management. Key Competencies Project Management: Ability to manage multiple infrastructure projects from conception to execution. Vendor Management: Strong negotiation and relationship-building skills. Budgeting & MIS: Proficiency in financial planning and handling data reporting for stakeholders. Communication & Coordination: Effective liaison skills with departments and government bodies. Required Qualifications & Experience Education: Bachelor's degree in Engineering, Facilities Management, Business Administration, or a related field. Experience: 7-10 years in facilities management, infrastructure projects, and vendor management. Knowledge: Strong understanding of utility management and corporate travel coordination. Work with a global leader in the tire manufacturing industry. Dynamic and growth-oriented environment with career advancement opportunities. Collaborate with senior management and diverse stakeholders to drive efficiency. Qualification : Bachelor's degree in Engineering, Facilities Management, Business Administration, or a related field

Analyst FX Risk Management Location: Mumbai Employment Type: Full-time Reporting Structure: Reports to FX Risk Manager at TGS Role Summary The Analyst FX Risk Management is a critical part of the middle office team, responsible for managing foreign exchange exposure across Trading, Finance, and Overheads divisions. The role involves identifying FX risks, executing hedging strategies, and managing derivative settlements to minimize interest rate costs and overdrafts. Key Responsibilities Risk Mitigation: Identify and analyze FX risk across all business divisions; design and implement hedging strategies for new geographies. Trade Execution: Execute FX trades with internal brokers and monitor market trends to identify early signs of risk. Stakeholder Liaison: Collaborate with traders, operations, and the deals desk to assess real-time FX exposures. P&L Management: Accurately allocate hedge P&L to underlying exposures and ensure timely updates of FX performance. Settlements & Liquidity: Coordinate with the derivatives back office for settlements and work with Treasury to manage foreign currency account liquidity. Continuous Improvement: Support reconciliation activities and contribute to the enhancement of risk management systems and processes. Key Relationships Trading Floor & Deals Desk Trade Finance & Operational Treasury Banks, Brokers, and Back Office Qualifications & Skills Education: MBA in Finance, Chartered Accountant (CA), or FRM certification preferred. Experience: 0 2 years in Foreign Exchange markets, interest rates, or cash/liquidity risk management. Technical Skills: Strong proficiency in MS Excel and familiarity with financial systems. Soft Skills: Ability to handle stressful situations under strict deadlines and excellent communication skills. Qualification : MBA in Finance, Chartered Accountant (CA), or FRM certification preferred

Executive Assistant Experience: 3+ Years Location: Mumbai About Us Global Pay is a rapidly growing Fin-Tech company that s reshaping the future of payments. We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to provide exceptional support to our Chairman/CEO and Executive Team. This role is crucial to driving operational efficiency at the highest level, ensuring smooth day-to-day operations, and helping our leadership team focus on strategic priorities. Key Responsibilities Executive Support: Provide high-level administrative support to the CEO and executive leadership, managing multiple tasks with professionalism and discretion. Calendar & Meeting Management: Manage calendars, schedule meetings, and coordinate logistics across multiple time zones to ensure optimal time management for the leadership team. Document Preparation: Prepare and organize documents for meetings, including agendas, briefs, presentations, and meeting minutes, ensuring clarity and accuracy. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism. Liaison Role: Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-ups. Travel Coordination: Coordinate travel arrangements, manage itineraries, and assist with expense reporting to ensure smooth and efficient travel for executives. Action Items & Deadlines: Track and follow up on key action items and deadlines, ensuring nothing falls through the cracks and everything stays on schedule. Project & Event Support: Provide support for special projects, team initiatives, and corporate events as needed, contributing to overall team success. Experience & Qualifications 3+ years of experience as an Executive Assistant or in a similar administrative role, with a preference for experience supporting senior leadership. Proven ability to handle multiple priorities in a fast-paced environment. Skills Core Competencies Organizational & Time Management: Exceptional organizational skills and the ability to manage time effectively across multiple tasks and priorities. Communication: Strong written and verbal communication skills, with the ability to interact confidently with senior executives and external stakeholders. Discretion & Integrity: High level of discretion when dealing with confidential information and a strong sense of integrity in all aspects of work. Technical & Personal Tech-Savvy: Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Notion, Zoom, and other productivity tools to streamline tasks and workflows. Self-Starter: Ability to anticipate the needs of executives and work independently with minimal supervision. Personal Attributes Calm Under Pressure: Ability to maintain composure and focus under pressure, managing deadlines and competing priorities effectively. Proactive & Adaptable: A proactive mindset with the ability to adapt to evolving business needs and provide thoughtful solutions to challenges. Attention to Detail: Exceptional attention to detail and a commitment to delivering high-quality work in all tasks. Impactful Role: Work closely with visionary leadership and play a key role in the company s growth and success. Collaborative Culture: Be part of a dynamic, fast-paced environment with a culture of collaboration, respect, and continuous learning. Career Development: Opportunity to grow within a rapidly expanding Fin-Tech company and take on new challenges.

Chief Manager CEO s Office Location: Mumbai Experience: 7 to 12 Years Qualification: Chartered Accountant (CA) Employment Type: Full-time Job Description We are looking for a strategic and dynamic Chief Manager to partner closely with the CEO, driving critical projects and business initiatives while supporting effective communication across the organization. This role demands a sharp business acumen, excellent stakeholder management, and the ability to deliver high-quality insights and presentations for leadership decision-making. Key Responsibilities Act as a trusted strategic partner to the CEO in decision-making, business planning, and execution of key initiatives. Drive and oversee important cross-functional projects ensuring milestones and deadlines are met. Prepare compelling business presentations, reports, and updates for leadership and board meetings. Represent the CEO s office in liaising with internal teams and external stakeholders on critical matters. Monitor and track organizational performance against strategic goals, providing actionable insights and recommendations. Facilitate effective communication flow between the CEO s office and various business units. Maintain the highest level of confidentiality, integrity, and professionalism. Manage multiple stakeholders and projects simultaneously with strong problem-solving skills. Proficient use of MS Office tools including Excel and PowerPoint for reporting and presentations. Requirements Chartered Accountant (CA) qualification is mandatory. 7 to 12 years of professional experience, preferably in a strategic business partnering or office of CEO role. Strong business acumen with demonstrated strategic thinking ability. Exceptional communication, presentation, and analytical skills. Proven ability to manage multiple projects and stakeholders efficiently. High level of discretion and professionalism when handling confidential information. Proficiency in MS Office suite, particularly Excel and PowerPoint. Work directly with top leadership and influence business strategy. Opportunity to lead impactful projects across the organization. Be part of a dynamic, fast-paced environment that values innovation and excellence. If you are a driven CA professional with a passion for strategic leadership and business impact, we encourage you to apply! Qualification : Chartered Accountant (CA)

Job Title: Senior Executive Document Controller Location: Mumbai Experience: 3+ Years Role Overview: We are looking for a meticulous and organized Senior Executive Document Controller to manage and maintain all project-related documentation in an efficient and compliant manner. This role is crucial in ensuring document accuracy, version control, timely accessibility, and compliance with internal and external standards. The candidate will coordinate with multiple departments to streamline documentation workflows and support overall project execution. Key Responsibilities: Document Management: Maintain and organize all incoming and outgoing project documentation (drawings, contracts, reports, permits, etc.) in both digital and physical formats. Version Control: Ensure proper document versioning, revision tracking, and distribution to relevant stakeholders to avoid discrepancies or outdated references. Compliance & Standards: Ensure all documentation adheres to company standards, industry regulations, and audit requirements. Coordination & Communication: Act as a central point of contact for document-related communication between departments such as Engineering, Procurement, Project Management, and Quality Assurance. Access Control: Maintain document security by defining access rights and ensuring only authorized personnel can modify or approve documents. Reporting & Updates: Prepare reports on document status, pending approvals, or compliance gaps and share regular updates with project managers and senior leadership. Digital Tools: Utilize document control software, databases, and project management systems to efficiently store, retrieve, and manage documents. Qualifications & Skills: Bachelor s degree in Business Administration, Engineering, or a related field. Minimum 3 years of experience in document control, preferably in construction, real estate, infrastructure, or related industries. Strong knowledge of document control systems, procedures, and standards (e.g., ISO 9001). Proficiency in MS Office and document management software (e.g., Aconex, SharePoint, or equivalent). Excellent organizational, time management, and communication skills. High attention to detail and ability to work independently under tight deadlines. Qualification : Bachelors degree in Business Administration, Engineering, or a related field

Position: Global Artwork Production Specialist Location: Mumbai Function: Artwork Management / Packaging Development Experience Required: 2 3 years Language: Fluent English Employment Type: Full-time About Unilever Join one of the world s most successful purpose-led businesses. At Unilever, we combine innovation with responsibility to create brands that are loved globally and make a positive impact on lives every day. With our products reaching 9 out of 10 Indian households, we offer unmatched opportunities to make a real difference both in business and in society. Position Summary As a Global Artwork Production Specialist, you will coordinate and manage Unilever s packaging artwork lifecycle, ensuring timely delivery of high-quality artwork assets for global and local markets. Working across functions, time zones, and stakeholders, you ll be a critical driver of Unilever s artwork excellence and packaging efficiency, leveraging tools like BLUE (Unilever s Artwork Management System). Key Responsibilities Artwork Project Management Lead end-to-end coordination of global packaging artwork development using the Artwork Excellence model. Manage project timelines and ensure delivery of mechanical artworks and print files to printers on time. Oversee artwork workflows in BLUE and track project milestones and KPIs. Stakeholder Collaboration Collaborate with cross-functional internal teams: R&D, Supply Chain, Marketing, and Artwork Production. Act as a bridge between in-market teams and external vendors like Print Management Agencies (PMAs) and printers. Represent your category/region in global workstreams and rollout global initiatives locally. Quality & Compliance Ensure all artwork is developed in line with Unilever's brand and packaging guidelines. Monitor PMA compliance to SLAs, rate cards, and delivery quality. Proactively identify risks in artwork timelines and resolve issues before they impact critical paths. Continuous Improvement & Innovation Drive efficiency, automation, and technology adoption in the artwork development process. Promote harmonization and reuse of assets across categories and geographies. Contribute to global marketing initiatives and process improvement projects in artwork management. Challenges in the Role Managing multiple time zones, projects, and external/internal stakeholders simultaneously. Navigating tight timelines with high criticality to product launches. Maintaining consistency across artwork projects globally while customizing for local needs. Holding third-party vendors accountable for quality and performance. Key Skills & Competencies Core Competencies Strong communication & stakeholder management Excellent organizational and project management skills Business partner mindset with an ownership approach High adaptability and intercultural sensitivity Professional Expertise 2 3 years of experience in artwork management, packaging development, print production, or print management Hands-on experience with artwork lifecycle tools (preferably BLUE or similar platforms) Familiarity with packaging printing processes and regulatory compliance Technical & General Skills Proficient in MS Office and artwork management software Highly detail-oriented with strong analytical abilities Comfortable managing remote teams and vendors Fluency in English (verbal and written) Scope of Role Manage multiple brands and categories across clusters or countries. Support regional and global artwork production initiatives. Work in a multi-cultural, cross-time-zone environment. May deputize for the Artwork Production Manager when required. Work with globally recognized brands and experienced leaders Be part of purpose-led innovation in a high-impact role Drive meaningful change through packaging excellence Access to continuous learning, growth, and a global network

Senior Executive Human Resources & Administration Location: Mumbai Department: HR & Office Administration Experience: 3 5 Years Qualification: Bachelor s Degree (any discipline) Key Objective of the Role We re looking for a detail-oriented and proactive Senior Executive HR & Administration to manage day-to-day office operations, employee services, travel coordination, and administrative support. This role is pivotal in ensuring smooth internal operations and employee satisfaction through efficient handling of HR and admin functions. Key Responsibilities Office & Facility Management Oversee general office operations and vendor coordination. Manage facility services including support staff, housekeeping, cafeteria, and soft services. Coordinate vendor bills processing and liaise with the finance team for timely payments and provisions. Employee Support & Benefits Handle travel-related queries and employee reimbursements. Administer Group Medical Cover (GMC), Group Term Life (GTL), and Group Personal Accident (GPA) policies. Ensure timely addition and deletion of employees from insurance policies every month. Travel & Logistics Manage travel arrangements and logistics for employees (both indoor & outdoor activities). Ensure smooth coordination for team offsites, client meetings, or relocation support. Role Requirements Educational Qualification Bachelor s degree in any discipline. Experience 3 to 5 years of relevant experience in HR operations and office administration. Technical Competencies Proficiency in Microsoft Office Suite, especially Excel and PowerPoint. Familiarity with internal HR tools or systems is a plus. Soft Skills & Behavioral Competencies Strong communication and interpersonal skills. Ability to multitask and manage multiple stakeholders efficiently. Highly organized with attention to detail. A proactive, service-oriented mindset with customer obsession at the core. At Sociowash, we re more than an agency we're a community of creators, collaborators, and doers. If you're passionate about people, processes, and problem-solving, and love keeping things running smoothly behind the scenes, this is the perfect place for you. Think you're a great fit? Apply now and let s grow together! Qualification : Bachelors degree in any discipline

PMO Executive Location: Mumbai Experience: 1 3 years Functional Area: Project Coordination Role Overview We are seeking a detail-oriented and proactive PMO Executive to support project coordination activities within our IT services environment. This role involves liaising with internal and external stakeholders across the US and other international locations to ensure smooth project execution and timely communication. Key Responsibilities Coordinate project activities and communication across teams, including Leads, Architects, Project Managers, and senior management. Organize and schedule multiple business meetings, capture minutes, and track action items to closure. Monitor support and proposal tickets, assigning tasks to appropriate resources in collaboration with project managers. Regularly review and audit project email distribution lists (DLs) to ensure accuracy and relevance. Ensure project documentation is consistently updated by project managers. Monitor client escalations via email and MS Teams channels and follow up to ensure timely resolution. Identify opportunities to improve operational and delivery processes. Schedule and coordinate organizational-level meetings effectively. Review and validate timesheets, ensuring any changes are incorporated and verified. Compile and communicate critical project information related to activities, resources, and timelines. Utilize MS Excel efficiently for data tracking and reporting. Key Skills and Qualifications Proven experience in project coordination within an IT services setting. Strong interpersonal and management skills with the ability to engage multiple stakeholders. Ability to manage multiple responsibilities flexibly, adapting to changing business needs. Excellent problem-solving and analytical skills. Strong follow-up skills and the ability to multitask in a fast-paced environment. Proficiency in MS Excel is essential. If you thrive in a dynamic environment and have a passion for driving project excellence, this role is an excellent opportunity to grow and contribute to impactful projects.

Manager IT Projects & Development Location: Mumbai Experience Required: 10 15 Years Employment Type: Permanent Functional Area: IT Project Management Role Summary: We are seeking an experienced and proactive Manager IT Projects & Development to lead and manage end-to-end IT projects across departments. This role involves establishing a Project Management Office (PMO), ensuring timely delivery of high-quality software solutions, managing resources efficiently, and maintaining alignment with organizational goals, budgets, and timelines. The ideal candidate will have a strong understanding of project management methodologies, software development life cycle (SDLC), and techno-functional coordination. Key Responsibilities: Establish and manage a Project Management Office (PMO) to oversee multiple concurrent IT projects Collaborate with stakeholders, including internal teams, vendors, and end-users, to define and document project requirements Initiate projects with well-defined objectives, timelines, budgets, and resource allocations Implement standardized document control policies and templates across all projects Maintain up-to-date knowledge of component projects and ensure alignment with organizational priorities Evaluate standards and performance of deliverables to ensure consistency and quality Monitor and manage project progress, making adjustments as necessary to ensure on-time delivery Track project budgets and ensure all expenditures are within approved limits Ensure compliance with internal policies, standard operating procedures (SOPs), PMO guidelines, and industry best practices Compile detailed project reports and communicate progress, issues, and risks to senior management Support user documentation and assist with final product testing and deployment Foster collaboration, accountability, and effective communication across all levels of the organization Desired Candidate Profile: 10 15 years of experience in IT project management, with a proven track record of delivering complex projects Strong understanding of project management principles and methodologies (e.g., Agile, Waterfall, PMP/Prince2 certified preferred) In-depth knowledge of the software development life cycle (SDLC) Strong techno-functional expertise, capable of bridging technical and business requirements Excellent leadership, organizational, and time management skills Exceptional communication and stakeholder management abilities Demonstrated ability to manage multiple projects and cross-functional teams Strong problem-solving mindset with attention to detail

Job Title: Site Office Executive Location: Mumbai About Zipgrid Zipgrid is a leading PropTech company specializing in Finance, Compliance, and Office (FCO) operations for housing societies and commercial communities on a Done-For-You model. Since 2014, Zipgrid ( MyAashiana Management Services Private Limited ) has emerged as a trusted partner to over 550+ communities, providing comprehensive solutions that ensure smooth and efficient operations. We believe in the motto, Let the experts do the work, delivering unmatched community living and working experiences backed by over a decade of expertise. Role Overview At Zipgrid, each society is treated as a unique project. As a Site Office Executive, you will be responsible for managing the day-to-day operations of the assigned project, working closely with the FCO Manager and project teams to ensure seamless administration and excellent service delivery. Key Responsibilities Assist the FCO Manager and team at the client site with daily operations. Manage office administration tasks such as document filing, scanning, and submission/collection of papers from residents and offices. Handle banking activities including cheque submissions, passbook updates, and statement collection. Process daily receipt entries and track cheque lifecycle (undeposited and post-dated cheques). Address basic resident queries and ensure regular cheque deposits. Coordinate weekly virtual meetings with project teams and assist in project coordination. Communicate with local authorities and vendors under guidance from the site/project team. Participate in mandatory training sessions as scheduled by project leads. Perform other administrative duties as assigned by Managing Committee members. Qualifications & Skills HSC passed or Graduate with 2+ years of experience; preference for candidates with office administration experience. Proficient in MS Office applications. Strong communication skills, able to clearly relay client matters to the site and project teams. Willingness to learn and support team members proactively. Detail-oriented and organized with the ability to multitask effectively. If you re looking to join a dynamic PropTech leader and grow your career by managing impactful community projects, we d love to hear from you!

Job Title: Deputy Project Lead-Society Finance & Compliance Location: Mumbai Department: Project Operations About Zipgrid Zipgrid ( MyAashiana Management Services Private Limited ) is the only PropTech company specializing in leveraging technology to deliver Finance, Compliance, and Office (FCO) management operations for housing and commercial communities on a Done-For-You model. Since 2014, we have emerged as a leader servicing 550+ societies and communities, offering end-to-end solutions that ensure smooth, long-term operations. Our philosophy, Let the experts do the work, underscores our commitment to delivering the best community living and working experiences through over a decade of industry expertise. Role Overview As the Deputy Project Lead, you will oversee the comprehensive operations of assigned projects, managing a direct team of 15 20 members. You will lead specialized functions in Management, Finance, and Compliance, ensuring milestone deliveries, resource allocation, and adherence to accounting principles and regulatory standards. This role demands strong leadership, financial acumen, and hands-on operational expertise. Qualifications MBA or MMS (Finance) OR Post Graduate/Graduate in Accounts/Finance with 3+ years of relevant experience OR Semi-qualified Chartered Accountants (IPCC/Intermediate cleared) with 3+ years experience OR GDCA certified/trained with 3+ years experience Qualification may be relaxed for candidates with 2+ years in Co-operative/Society accounting/compliance Key Responsibilities Team & Project Management Lead and manage a team of Finance Leaders, Accountants, Tax Professionals, and Compliance Officers. Allocate resources effectively, monitor milestone progress, and ensure timely client collections. Financial Compliance & Accounting Oversee accounting activities and internal audits ensuring compliance with GAAP. Recommend cost-optimization and process improvement initiatives. Billing & Accounts Receivable Develop and publish Billing Dashboards regularly. Resolve client queries in coordination with project teams. Confirm billing issuance and communicate tariff changes. Bookkeeping & Client Relations Review accounts and journal entries. Manage client relationships independently. Publish Accounting Dashboards and reports. Taxation & Compliance Track Monthly TDS and ensure timely filing and reconciliation with accounting data. Coordinate responses to tax notices and manage communication with senior management. Support GST and Income Tax filing processes and validations. Prepare income computations, plan Advance Tax payments, and oversee timely tax return submissions. Financial MIS & Reporting Close financial statements including P&L, Balance Sheet, and Cashflow. Publish MIS dashboards and communicate reporting needs with clients. Monitor open items and ensure timely resolution. Other Responsibilities Maintain virtual client communication for urgent matters. Support cross-functional coordination to meet client and project requirements. Skills & Experience Strong understanding of cash flow management, bank reconciliation, and bookkeeping. Proficiency with accounting software/ERPs. Experience in financial planning, risk management, data analysis, and forecasting. Leadership mindset with a lead-by-example approach. Prior experience managing client finance operations and society compliance is advantageous. Zipgrid offers a dynamic environment to lead finance and compliance operations for impactful community projects. If you are ready to take charge and grow with us, we invite you to apply.

Job Title: Senior Project Lead Society Finance & Compliance Location: Mumbai Department: Project Operations About Zipgrid Zipgrid ( MyAashiana Management Services Private Limited ) is the only PropTech company delivering Finance, Compliance, and Office (FCO) management operations for housing and commercial communities on a Done-For-You model. Since 2014, Zipgrid has become a market leader, serving over 550+ societies and commercial communities with end-to-end solutions that ensure smooth, sustainable operations. Our philosophy, Let the experts do the work, reflects our commitment to providing the best community living and working experiences through innovation and expertise. Role Overview As the Senior Project Lead, you will be responsible for overseeing end-to-end operations of assigned projects, managing a team of 40 50 professionals including Deputy and Assistant Project Leads, Finance Leaders, Accountants, Tax Professionals, and Compliance Officers. You will ensure milestone delivery, resource allocation, regulatory compliance, and financial management, while driving cost optimization and client satisfaction. Qualifications Chartered Accountant / CFA / Cost Accountant / MBA or MMS (Finance) OR Post Graduation/Graduation in Accounts or Finance with 7+ years of relevant experience OR Semi-qualified Chartered Accountant (IPCC/Intermediate cleared) with 5+ years experience OR GDCA certified/trained with 5+ years experience Qualification may be relaxed for candidates with 3+ years of Co-operative/Society accounting/compliance experience Key Responsibilities Team & Project Leadership Lead and manage a large team including Deputy and Assistant Project Leads and various finance and compliance specialists. Allocate resources and oversee milestone deliveries and client collections. Manage client relationships and handle escalations effectively. Financial Compliance & Accounting Ensure all accounting activities and internal audits comply with GAAP. Recommend and implement cost-optimization strategies. Oversee preparation and review of financial statements (P&L, Balance Sheet, Cashflow). Prepare budgets, CAM workings, and conduct budget vs. actual variance analysis. Billing & Accounts Receivable Plan and publish regular billing dashboards. Resolve client billing queries in collaboration with project teams. Confirm billing issuance and communicate tariff changes after client approval. Taxation & Compliance Track monthly TDS, ensure timely filing and reconciliation. Manage GST return filing and reconciliation, and handle GST notices. Oversee income tax computations, advance tax planning, and timely filing of returns. Coordinate responses to tax department notices and assessments. Financial MIS & Reporting Publish weekly dashboards highlighting open items and performance metrics. Provide timely MIS reports and observation notes to clients. Other Responsibilities Maintain virtual client communication for urgent and critical matters. Lead with a modern, lead-by-example approach, applying strong analytical and decision-making skills. Required Skills & Experience Strong commercial acumen and entrepreneurial mindset. Experience managing business verticals independently, with P&L responsibility and senior management reporting. Deep understanding of cash flow management, bank reconciliation, bookkeeping, financial planning, risk management, and forecasting. Proficiency in accounting software and ERPs. Leadership qualities with strong analytical and problem-solving skills. Prior experience in client finance operations, society accounting, compliance, and operational modeling is advantageous. Zipgrid invites you to lead complex finance and compliance projects in a fast-growing PropTech environment, where your expertise will directly impact the future of community living and working experiences.

Job Title: Senior Accounts Executive Location: Mumbai Department: Project Operations About Zipgrid Zipgrid ( MyAashiana Management Services Private Limited ) is the only PropTech company specializing in technology-driven Finance, Compliance, and Office (FCO) management operations for housing and commercial communities on a Done-For-You model. Since 2014, Zipgrid has emerged as a market leader, delivering comprehensive solutions to over 550+ housing societies and commercial communities. Our commitment is to ensure smooth, long-term operations by offering expert-driven community management services that enhance living and working experiences. Role Overview As a Senior Accounts Executive, you will manage the accounting and finance operations for approximately 10 or more society projects assigned to you. You will ensure timely delivery of financial milestones, maintain compliance with accounting standards, and support client relations through periodic site visits and training of on-ground teams. Qualifications Post Graduation or Graduation in Accounts/Finance domain with 4+ years of relevant experience. Semi-qualified Chartered Accountants with 2-3 years of hands-on finance and accounting management experience are preferred. Key Responsibilities Project & Client Management Oversee accounting operations for ~10 or more assigned projects. Manage milestone deliveries and align with client expectations. Conduct periodic site visits for client operations review and team training. Accounting & Financial Compliance Ensure adherence to generally accepted accounting principles (GAAP) in all accounting activities. Manage accounts payable and receivable efficiently. Perform bank reconciliations and maintain accurate bookkeeping. Prepare and supervise the preparation of MIS reports and financial statements. Train and mentor junior accounting team members. Billing & Accounts Receivable Address client queries in coordination with Project Leads via meetings and calls. Pass all accounting entries accurately and timely. Share outstanding and collection reports with clients regularly. Taxation Compliance Manage TDS data sharing and timely challan payment. Ensure timely filing of TDS returns and reconcile TDS data with accounting software. Provide inputs for timely GST return filings and manage GST reconciliation (GSTR1, GSTR2b, GSTR3b). Coordinate communication of notices/intimations from Income Tax and GST departments with internal tax teams. Support advance tax payment processes as per tax computations. Financial MIS & Reporting Monitor budget vs actual expenses and track variances. Publish monthly MIS reports to clients. Other Responsibilities Conduct weekly virtual meetings with the site team. Attend mandatory trainings and participate in continuous learning initiatives. Skills & Competencies Proficient in bank reconciliation, accounting principles, and bookkeeping. Experienced in managing accounts payable/receivable processes. Hands-on with accounting software/ERPs (especially Tally) and MS Office. Working knowledge of GST, TDS, and Income Tax compliance requirements. Strong analytical skills with attention to detail. Ability to supervise and guide junior team members effectively. Excellent communication skills to coordinate with clients and internal teams. Zipgrid offers you the opportunity to play a critical role in managing and optimizing finance operations for diverse housing and commercial community projects, contributing to seamless community management powered by technology.

Job Title: Critical Project Lead - Society Finance & Compliance Location: Mumbai Department: Project Operations About Zipgrid Zipgrid ( MyAashiana Management Services Private Limited ) is the only PropTech company specializing in technology-enabled Finance, Compliance, and Office (FCO) management operations for housing and commercial communities on a Done-For-You model. Since 2014, Zipgrid has emerged as a market leader, delivering comprehensive solutions to over 550+ housing societies and commercial communities. Our philosophy, Let the experts do the work, underpins a decade of expertise in creating superior community living and working experiences. Role Overview At Zipgrid, every society or commercial complex is treated as a distinct Project. The Critical Projects Lead is entrusted with troubleshooting urgent issues in high-priority projects and managing critical client relationships. This role combines technical expertise with strong client engagement skills to proactively resolve escalations and maintain trust. Reporting directly to the Senior Vice-President FinOps and with a dotted line to the CEO, the Critical Projects Lead is pivotal in maintaining client satisfaction and project success. Qualifications Chartered Accountant / CFA / Cost Accountant / MBA or MMS (Finance) 5 to 7 years of post-qualification experience, preferably in a Managed Services or consulting environment Key Responsibilities Client Onboarding Lead onboarding for new clients, acting as the primary liaison between delivery teams and clients. Coordinate and delegate tasks effectively across delivery teams during onboarding. Facilitate seamless knowledge transfer between outgoing and incoming service teams to ensure uninterrupted client support. Set clear, realistic expectations for onboarding timelines and challenges, fostering client trust. Collect and analyze client feedback to improve onboarding processes. Managing and Troubleshooting Critical Client Projects Oversee critical client accounts, ensuring timely and budget-compliant project delivery in high-stakes situations. Build and sustain strong relationships with key client decision-makers. Communicate project status clearly to senior management and clients, managing expectations proactively. Develop and implement comprehensive project plans including timelines, milestones, and resource allocation. Identify potential risks early and implement mitigation strategies to prevent escalation. Resolve client escalations promptly and effectively. Track and report project performance metrics to internal and external stakeholders. Requirements and Skills Minimum 5+ years in a client-facing role within managed services, consulting, or similar environments. Solution-oriented mindset with modern managerial skills and creative problem-solving ability. Strong command over finance and accounting concepts with excellent presentation skills. Ability to interpret complex financial data and reporting under India GAAP; proficient with accounting software such as Tally. Working knowledge of Indian tax laws including income tax and GST, along with regulatory compliance. Exceptional communication, interpersonal, and negotiation skills. Proven ability to build and maintain relationships across all client levels. Experience in managing client expectations and handling escalations tactfully. Entrepreneurial mindset coupled with a strong work ethic. Excellent analytical, organizational, and time management capabilities. Ability to work both independently and collaboratively within teams. Zipgrid offers you a dynamic environment to solve challenging problems, build lasting client relationships, and contribute to pioneering technology-driven community management. Qualification : Chartered Accountant / CFA / Cost Accountant / MBA or MMS (Finance)

Job Title: Front Office & Administration Executive Location: Mumbai Experience: 1 3 Years Industry: Healthcare / Diagnostics / Administration Employment Type: Full-Time Job Overview We are looking for a dynamic and professional Front Office & Admin Executive to manage daily front desk and administrative operations at our Mumbai office. This role involves coordinating communication channels, visitor management, basic clerical duties, and supporting backend operations such as travel coordination and document management. Key Responsibilities Handle all incoming and outgoing calls with professionalism and clarity. Maintain and update inward and outward registers for mail and documents. Record and track received cheques in the cheque receipt register. Sort, log, and distribute couriers and deliveries efficiently. Coordinate with the post office for timely pickup and delivery services. Organize and present documents for CMD (Chairman & Managing Director) signatures. Welcome and guide guests and visitors with courtesy and promptness. Manage front desk displays and ensure digital information boards are up to date. Provide administrative support to the travel desk for bookings and arrangements. Assist in scheduling and tracking company vehicle usage and logistics. Oversee first aid supplies and ensure availability in case of minor emergencies. Support day-to-day office administration activities and facility management. Required Qualifications and Skills Educational Qualification: Bachelor s Degree in any discipline. Experience: Minimum 1 3 years of relevant experience in front office management or administrative support, preferably in the IVD (In Vitro Diagnostics) or healthcare industry. Strong communication and interpersonal skills. Proficient in MS Office (Word, Excel, Outlook). Ability to multitask, stay organized, and maintain confidentiality. Pleasant personality with a customer-centric attitude. Opportunity to work in a fast-growing healthcare organization. Be the face of the company by managing front office operations. Collaborate with dynamic teams in administration and logistics. Growth prospects in operations and office management. Apply now if you are looking to build a career in office administration, front desk operations, and corporate support functions in the healthcare industry. Qualification : Bachelors Degree in any discipline.

Senior Manager Treasury (Currency Risk, Insurance & Pensions) Location: Mumbai, Maharashtra, India Employment Type: Full-time, Permanent Experience Level: Mid-level Professional Role Overview As a Treasury Professional supporting Siemens Energy business across India, Bangladesh, Sri Lanka, Nepal & Bhutan, you will lead key treasury functions focusing on Currency Risk Management, Insurance Risk Management, and Pension Management. This role demands strong collaboration with business units, project commercial managers, and external stakeholders to safeguard the company s financial interests through effective risk mitigation, insurance governance, and pension fund oversight. Key Responsibilities Currency Risk Management Act as the first point of contact for all currency management tasks and provide risk mitigation advice to business and project commercial managers. Consolidate foreign currency exposures, review project cash flows, and coordinate hedge requests with Fx traders. Monitor hedge book positions, update hedging strategies, and advise on balance sheet exposures in line with Siemens policies. Provide monthly offer calculation rates and report foreign currency and commodity exposure to the board quarterly. Support hedge accounting application and identify embedded derivatives. Foster transparency and collaboration with internal and regional teams, driving digitalization and automation of treasury processes. Insurance Risk Management Oversee management of insurable risks and relationships with insurance service providers. Guide business units on insurance regulations, coverage optimization, and claims settlement processes. Ensure compliance with insurance regulations and alignment with group policies during risk placement and premium payments. Support quick and transparent claims settlement and avoid risks of over/underinsurance. Pension Management Monitor performance of pension asset managers and control pension funding. Assist actuarial valuation processes for pension and employee benefit plans. Qualifications & Experience Chartered Accountant and/or Master s in Business Administration from a reputed institution. 8 12 years of experience in corporate treasury/finance, especially in foreign exchange & commodity risk management and/or business commercial/project finance. Experience in Insurance and Pensions is preferred. Strong knowledge of currency & commodity markets, Indian central bank regulations, treasury and risk management, and insurance markets/regulations. Proficient in MS Office, Treasury Management Systems, SAP, and comfortable with customized IT tools. Core Competencies Excellent interpersonal and stakeholder management skills. Proven experience in process optimization with a focus on digitalization and automation. Project management experience, delivering small-scale projects beyond routine tasks. Ability to manage multiple stakeholder expectations through intense collaboration. Basic knowledge of accounting principles including hedge accounting. Qualification : Chartered Accountant and/or Masters in Business Administration from a reputed institution.

Job Title: Enterprise Account Manager Location: Mumbai, India (Work from Office) Job Type: Full-Time Industry: Enterprise SaaS | Technology | CX Solutions About the Role We are seeking an experienced and highly motivated Enterprise Account Manager to manage and grow relationships with our high-value enterprise clients. This role is ideal for someone who is passionate about customer success, understands how to build C-level relationships, and can identify upselling and cross-selling opportunities to drive business growth. As a strategic partner to our enterprise customers, you will act as a trusted advisor, aligning their goals with our product solutions to deliver measurable impact. Key Responsibilities Own and manage a portfolio of enterprise customers, ensuring customer retention, growth, and satisfaction. Act as the primary point of contact for key stakeholders including C-suite executives. Collaborate cross-functionally with Sales, Marketing, Product, and Engineering to deliver client-focused solutions. Identify and execute opportunities for upselling, cross-selling, and account expansion. Develop and maintain account plans that align with the client s business goals and roadmap. Conduct regular QBRs (Quarterly Business Reviews) and business health checks. Lead contract renewals, negotiations, and ensure timely closures. Proactively address customer issues and escalations with a solution-oriented approach. Track and report key metrics such as retention, usage, CSAT, NPS, and revenue forecasts. Maintain accurate documentation and updates on CRM platforms. Requirements & Skills Master s Degree from a reputed institute. 8+ years of experience in Enterprise Account Management, Customer Success, or Strategic Sales. Demonstrated success in managing enterprise clients and delivering high-impact outcomes. Strong experience with SaaS, enterprise software, or customer experience platforms is highly preferred. Exceptional ability to communicate, present, and influence stakeholders at all organizational levels. Experience with CRM tools (e.g., Salesforce, HubSpot) and MS Office Suite, especially Excel. Proven ability to manage multiple accounts, meet deadlines, and prioritize in a dynamic environment. Excellent negotiation, interpersonal, and organizational skills. Comfortable working independently and collaboratively in a fast-paced, target-driven environment. Willingness to travel for client meetings and reviews as needed. Work with innovative enterprise AI solutions revolutionizing the customer experience space. Be part of a growth-stage company with exciting expansion across global markets. Collaborate with some of the sharpest minds in sales, product, and technology. A transparent, merit-based work culture that rewards performance and ownership. Opportunity for career advancement and leadership roles in client-facing strategy. Qualification : Masters Degree from a reputed institute.

Job Description Key Responsibilities: Anchors change management around areas of Vision, Mission, and Strategy Performance analytics: Partner standards publication, Practice & Partner dashboard / metrics evolution, productivity roadmaps, external comparability Performance alignment: strategic cascade to functions and practices, Director and Partner scorecards, facilitate performance conversations for leaders. Team effectiveness: collaboration accelerating training for top team groups such Executive Committee, Management Committee and other Practice Leadership Teams Organisation model for allied functions function charters, job families, grade structure, and individual transition Accelerate partner development: yearly talent review, development plan completion, detailed career plans for 20 partners. Scientific assessment for specific leadership roles such as Practice Coordinators and Office Managers Driving a Visible Expertise program for Partners to own and strengthen their external eminence. Governance model for the firm purpose, membership, and design rights for apex bodies such as Executive Committee and Management Committee Essential Competencies: Leadership Competencies: Leading Up: Understand expectations from Partnership Board and National Managing Partner Leading Across: Build alignment between CFO, CHRO and MPO through policy advocacy Leading Externally: Build relationships outside the organisation, to accelerate institutional excellence Leading Self: Interpersonal skills with Partners and Allied Leaders are essential for success. Behavioural Competencies: Thinking Strategically Driving Change Functional Competencies Organisational Effectiveness Leadership Assessment and Development Education & Experience: MBA in HR with 6-9 Years of Experience; Graduates with exceptional experience in C-o-E / Talent Consulting are welcome to apply. Experience in Talent and Organisation Consulting is an advantage. Exposure to C-o-E roles in Leadership Development and Organisational Effectiveness. Exposure to strategic HR projects likes Organisation Structure Design, Job Evaluation, and Leadership Scorecards is a huge advantage. Executive presence, prior experience of engaging with Senior Leaders.

Job Title: Project Manager Reports To: CSR Head Location: Mumbai Employment Type: Contractual Job Summary: The Project Manager will be responsible for overseeing and managing the overall operations and execution of training programs in alignment with project goals. This includes implementing and coordinating training programs, managing a team of trainers, handling partnerships with various organizations, and maintaining strong relationships with college administrations. The candidate must have experience in skill development ecosystems, excellent organizational skills, and a commitment to providing high-quality training solutions. Key Responsibilities: Partnership Management: Build and maintain strong relationships with key partners, including placement coordinators, college administration, and training partners. Work closely with external stakeholders to ensure the smooth execution of the project and meet the needs of both students and partners. Program Coordination: Oversee the planning, execution, and evaluation of training programs to ensure they align with the Qualification Packs and meet the desired outcomes. Coordinate resources and timelines to ensure that all activities are carried out according to schedule and within budget. Stakeholder Management: Effectively communicate and collaborate with students, trainers, placement partners, and college administration to address concerns and ensure project success. Serve as the main point of contact for any stakeholder inquiries or issues related to the project. Student Enrolment: Oversee the enrolment process, including reviewing applications, making admission decisions, and ensuring all documentation is completed accurately. Ensure the smooth intake of students into the program and track their progress through the duration of the training. Student Counselling and Guidance: Provide academic and career counselling to students to help them succeed in the program. Address student queries, provide guidance on career paths, and offer support throughout the program. Student Attendance Monitoring: Monitor student attendance, ensuring it aligns with program requirements. Take appropriate action to address attendance issues and ensure students remain engaged and committed to the training. Qualifications and Skills: Educational Qualification: Graduate in a relevant field (preferred in Management, Education, or a related discipline). Experience: A minimum of 5 years of experience in skill development and/or project management. Previous experience in training program coordination, stakeholder management, or educational initiatives is preferred. Skills: Excellent communication and interpersonal skills to manage relationships with internal and external stakeholders. Proficiency in MS Office (Excel, Word, PowerPoint) for documentation and reporting. Strong organizational and time management skills to manage multiple tasks and priorities effectively. CSR knowledge and experience working with skill development initiatives are preferred. This role is ideal for someone with a passion for skill development, excellent organizational skills, and a track record of managing training programs effectively. If you re looking to make an impact in the skill development ecosystem, this is the opportunity for you. Qualification : Graduate in a relevant field (preferred in Management, Education, or a related discipline).

Job Title: Construction Safety Manager Location: Mumbai Department: Central Safety, Health, and Environment Work Level: 2B Job Summary We are seeking an experienced Construction Safety Manager to join our team. The ideal candidate will be a subject matter expert in construction safety, with deep knowledge of safety statutes across various geographies. The role will involve developing, maintaining, and disseminating construction safety standards, conducting training, and managing safety compliance. As a key leader, you will be responsible for ensuring that the construction safety practices meet regulatory standards and for managing root cause analysis in case of safety incidents related to construction. Key Responsibilities Develop & Implement Safety Standards: Create, maintain, and disseminate comprehensive construction safety standards for the organization. Training & Education: Conduct training sessions for employees on construction safety standards and best practices to ensure proper understanding and adherence. Safety Inquiries & Issue Resolution: Act as the primary reference for construction safety-related inquiries and provide expert guidance in resolving any safety concerns. Root Cause Analysis: Lead root cause analysis for any safety incidents related to construction, and develop corrective action plans to prevent recurrence. Compliance: Ensure that construction safety operations comply with local and international construction safety statutes and regulations across various business units. Safety Audits & Inspections: Perform regular safety audits and inspections at construction sites to identify potential hazards and ensure compliance with established safety standards. Collaboration with Project Managers: Work closely with project managers and other stakeholders to integrate safety measures into ongoing construction projects. Safety Performance Tracking: Work with the SHE reporting team to track performance against safety targets, ensuring progress aligns with the company's expectations. Learning & Development: Support the development and maintenance of construction safety learning content and curricula in collaboration with the Supply Chain Academy (SCA) team. Qualifications Education: Bachelor s degree in Occupational Health and Safety, Construction Management, Engineering, or a related field. Construction Safety Expertise: In-depth knowledge of construction safety statutes and regulations across major geographies. Experience: 7-10 years of relevant experience in construction safety management, particularly in medium to large-scale construction projects like factories and warehouses with refrigeration requirements. Certifications: Preferred certifications include OSHA or NEBOSH in construction safety. Skills: Strong analytical and problem-solving skills, especially in root cause analysis. Ability to work collaboratively with diverse teams, including SHE Managers/Directors, Engineering, and Project Managers. Proficiency in MS Office tools and other relevant software. Excellent communication and training skills to effectively lead safety programs. Travel Travel as required by the job, based on project needs. Contacts SHE Managers/Directors (Global & BUs) Engineering (BG, BU, site level) Reporting and Finance Essential Skills Construction/Civil Engineering Design Knowledge: A strong working/design knowledge of construction and civil engineering. Safety Standards Development: Proven experience in developing and implementing safety standards for large-scale construction projects. Root Cause Analysis: Expertise in conducting root cause analysis for incidents and implementing corrective actions. This role is critical in maintaining the highest standards of construction safety, ensuring that safety compliance and training are up to date, and that safety risks are continuously assessed and mitigated. Qualification : Bachelors degree in Occupational Health and Safety, Construction Management, Engineering, or a related field.