Receptionist - Female Job in Accencis India

Job brief

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.As a Receptionist, you will be the first point of contact for our company. Our Receptionist s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
  
• Direct visitors to the appropriate person and office
  
• Answer, screen and forward incoming phone calls
  
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  
• Provide basic and accurate information in-person and via phone/email
  
• Receive, sort and distribute daily mail/deliveries
  
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  
• Order front office supplies and keep inventory of stock
  
• Update calendars and schedule meetings
  
• Arrange travel and accommodations, and prepare vouchers
  
• Keep updated records of office expenses and costs
  
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  

Requirements

• Proven work experience as a Receptionist, Front Office Representative or similar role
  
• Proficiency in Microsoft Office Suite
  
• Hands-on experience with office equipment (e.g. fax machines and printers)
  
• Professional attitude and appearance
  
• Solid written and verbal communication skills
  
• Ability to be resourceful and proactive when issues arise
  
• Excellent organizational skills
  
• Multitasking and time-management skills, with the ability to prioritize tasks
  
• Customer service attitude
  
• High school degree