Administrative Assistant EA Job in Berakhah Employment Solutions

Roles & Responsibilities:

 Take direction from the Director and Sr. Managers that you support and collaborate on various

administrative tasks with the objective of providing seamless support to PSO team initiatives.

 Manage own and others work effectively and efficiently in order to meet targeted deadlines

with a high level of reliability, accuracy and attention to detail.

 Act as a delegate for calendars which will require a mastery of Microsoft Outlook, the ability to

use discretion regarding priorities and the ability to develop personal relationships throughout

the company.

 Daily calendar management for executives as well as meeting planning for members of their

teams, including extensive multi-location global meeting arrangement and set up.

 Participate in team meetings of executives, both as a participant and as a recorder of the

sessions, taking and publishing meeting notes.

 Coordinate weekly, monthly, quarterly, “All Hands” meetings.

 Schedule and manage domestic and international travel arrangements according to company

travel policy; able to handle complexity which may arise from regular changes to travel plans,

last minute requirement or changes, etc.

 Follow the established expense reporting process.

 Assist in preparing power point presentations, must have hands-on experience of using

Microsoft PowerPoint.

 Maintain contact lists.

 Provide back-up support to other Administrative Assistants, Office coordinators, Front Office,

etc.

 Manage physical and network based files and documents.

 Answer phones, manage voice mail and appropriately respond to external calls.

 Faxing, copying, binding, arranging documents.

 Greeting and hosting visitors which can include coordinating meals, refreshments and coffee for

visitors.

 Must be able to work in shifts, late hours, flexible timings as per need and requirements to

support global meetings, events, etc.