Project Manager - Ceos Office Job in Bizbox Publishing Private Limited

This is a remote position.

• Excellent/fluent in English: verbal and written communication skills.
  

• Must have a tactful, diplomatic, and influential persona & disposition.
  

• Expert level English writing, editing, grammatical, organizational, and research skills.
  

• Minimum 3 years (preferably 5) as a Project manager to a Sr. VP or greater.
  

• Six Sigma Black Belt or PMP Certification must
  

• This position has access to and regularly works with information of the most sensitive, highly confidential, strategic, and critical nature. Discretion and confidentiality of highly sensitive information is a personal and human core value of yours.
  
• Fast and highly efficient.
  
• Advanced-to-expert administrative capabilities in Google Suite, Microsoft Word, Excel, and Adobe Acrobat, social media web platforms, and enterprise-level CRM SaaS (ie. Salesforce).
  
• Jira/Asana/Trello/Basecamp
  
• Professionally seasoned and strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external business prospects and/or partners.
  
• Ability to seamlessly work and interface with a broad range of professionals including Enterprise client decision-makers, Board members, Executives, Vendors, Contractors, University Professors, City of Commerce, Government Agency s, etc.
  
• Outstanding organizational and time management skills.
  
• Manage complex executive administrative work requiring the use of independent judgment and initiative.
  
• Provide administrative & support services to ensure the most efficient use of the CEO s time. Getting this balance right requires an understanding of the business goals, the context for key decisions, and an appreciation for the CEO's work style and often-changing priorities.
  
• Able to work under minimal supervision and still produce efficient high value.
  
• Maintains good relationships with key stakeholders internally and externally.
  

• Manage information flow in a timely and accurate manner.
  
• Coordinating and briefing CEO of daily and calendar appointments.
  
• Coordinating meeting set-ups with various parties.
  
• Prepare weekly, monthly, or quarterly reports.
  
• Provide accurate briefs to the CEO on performance metrics taken from business line data reports.
  
• Take minutes during certain meetings and provide back to the CEO as a clear and accurate summary.
  
• Screen CEO phone calls, inquiries, emails, and other incoming message channels, and respond/route/flag based on importance and priority
  
• Format data/information/insights for internal and external communication use memos, emails, presentations, reports, infographic
  

• Primary responsibilities:
  

• Business development
  
• Brief on BD tasks due from our leaders
  
• Followup and coordinate on deliverables
  
• BD examples:
  
• Research, identification and shortlist on identifying software tools
  
• Coordinating all meetings for CEO and rearchitectinghis schedule to save time and increase efficiency. Using Calendly to achieve this.
  
• Teammate whose role needed rearchitecting. Coordinate communication between leaders, shortlist responsibilities based onfeedback and identify KPIs.
  
• Project management
  

• Liaison on behalf of CEO with different roles including but not limited to: Legal, CPA, fellow executives, and the Board of Directors.
  
• Targeting and prospecting specific talent/opportunities on behalf of the CEO.
  
• Communicate meeting logistics with high-level attendees - both internally and externally.
  
• Coordinate travel arrangements, prepare itineraries, plan logistics.
  
• Liaison to business/personal networks from time to time.
  
• Tend to miscellaneous personal and business tasks on behalf of the CEO.
  
• Organize and manage various meetings and conferences with important internal & external stakeholders, including preparing meeting agenda and presentations, taking notes, and bringing to closure any follow up items resulting from meetings.
  

• Deep involvement with data & analytics for high-impact decision-making processes and projects of complexity and speed.
  

• Execute goal-based research, collect & document data, and present findings in a clear, succinct, and easy to understand manner.
  

• Advance-to-Expert experience using Business Intelligence tools to gain and deliver data insights, similar to SaaS applications such as: Kiss Metrics, Microsoft Azure, Tableau, Pendo.io, MixPanel, and ProfitWell.
  

• Track cross-functional KSG/KRA projects running in the organization and ensure timely closure of action items
  

• Preparing insightful easy to understand DATA dashboards for the CEO.
  

OPERATIONS & PROJECT MANAGEMENT

• Work independently on CEO assigned projects, from conception to completion.
  

• Executive Assistant experience in providing the following to executives (i.e., PR, International Sales & Marketing, CXO cross-functional communication strategies, Leadership, Scale, and Brand Positioning).
  

• Being fluent in Mandarin, Spanish, and Hindi is a plus.
  

• Sr. Software Engineering capabilities
  

• MBA
  

• Six Sigma Black Belt with experience in at least 2 projects as a black belt.