Front Office & Administration Assistant Job in Cbre India

Front Office & Administration Assistant - Facilities Management

Service Line: GWS Segment

Role Type: Full-Time

Location: Gurgaon, Haryana, India

Areas of Interest: Facilities Management

About the Role:

As a CBRE Facilities Coordinator, you will collaborate with clients, vendors, and contractors to ensure that facility tasks and work orders are efficiently completed. This role is part of the Facilities Management team, focusing on all aspects of asset operations and supporting Property Managers with repairs and investment plans.

Key Responsibilities:

• Coordinate with landlords, tenants, and service providers to ensure the correct implementation of procedures, policies, and reporting formats.
• Acknowledge client inquiries and ensure work orders are collected and processed.
• Collect information from reports to assess the performance and progress status of tasks.
• Maintain organized files for work orders, proposals, department documents, and vendor-submitted paperwork.
• Monitor building-related activities, such as waste disposal and recycling, ensuring they meet required standards.
• Follow instructions, respond to correspondence, and ask clarifying questions as needed.
• Handle common inquiries or complaints from clients, colleagues, and supervisors in a professional manner.
• Solve basic problems using established procedures and processes under close supervision.
• Deliver work output by adhering to defined procedures and methods.

What You ll Need:

• Educational Qualifications:
  High School Diploma or GED with up to 2 years of job-related experience in Facilities Management.
• Experience & Skills:
  Ability to follow standard work routines and apply them effectively.
• Clear communication skills for exchanging straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills and an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures like percentages, discounts, and markups.