Event Planner Job in Eastvantage

About the role: You will in charge of planning, managing, and carrying out all parts of domestic and worldwide meetings, events, conferences, and workshops involving Geophysicists from across the globe. Coordination with vendors, contractors, and clients, budget management, food and beverage service arrangements, and event logistics will be required. Oversee and manage all areas of event planning, including site evaluations and budget creation, as well as vendor negotiations and logistics. Serve as the primary point of contact for hotel or venue personnel; address any concerns and answer visitors' questions. Handle all aspects of food and beverage for assigned events, including ordering, contract negotiation, and on-site supervision. For each event, create interim and final budget reports, review and reconcile billings, assign proper accounting codes and recommend their approval or resolve errors to protect branch and client's financial obligations. Establish and maintain connections with vendors to ensure they understand and can meet clients' specs and logistics requirements. Assist the branch and client meetings departments in developing a memorandum of agreement (MOA) outlining each organizer's obligations. Assist in the recruitment of volunteers to participate in organizing and technical committees for assigned meetings and conferences. Contribute significantly to the identification and acquisition of event sponsorship possibilities. Position requirements: Qualifications: A minimum of 5 years of relevant event management experience, preferably in the Middle East. An associate degree in meetings/destination management or a qualification in hospitality management, with a focus on event management, is preferred. Experience: Proven ability to create and execute strategic and operational event management plans, as well as correctly measure results. Experience investigating strategic connections and developing ties with event organizers and suppliers. Strong capacity to operate under pressure and for lengthy periods of time, including weekends during events. Manage and utilize the available resources to the best possible way. Outstanding time management and task management abilities. Microsoft Office proficiency is required. Database input and information retrieval skills are required. Excellent oral and written communication abilities.