Event-coordinator Job in Jhaveri Securities

Job Title: Event Coordinator

Department: Administration

Location: Vadodara

Key Responsibilities

• Plan, coordinate, and execute a variety of corporate events, including client conferences, trading seminars, and other company functions.
• Manage relationships with vendors such as venues, catering services, technical support, and AV teams to ensure timely and high-quality service delivery.
• Handle client invitation lists, manage RSVPs, event registrations, and send confirmations.
• Prepare engaging PowerPoint presentations and support content materials for client sessions and seminars.
• Oversee the proper setup of event venues, including branding, technical equipment, seating arrangements, and hospitality logistics.
• Be present on-site during events to troubleshoot and ensure smooth, seamless execution.
• Collaborate with marketing and research teams to align event messaging with the company s brand and market positioning.
• Maintain detailed documentation of vendors, timelines, budgets, and operational aspects of each event.

Required Skills & Qualifications

• Bachelor s degree in Event Management, Marketing, or a related field.
• Minimum 2 years of experience in event coordination or management.
• Excellent communication, vendor management, and interpersonal skills.
• Strong proficiency in MS Office applications, especially PowerPoint, Excel, and email tools.
• Ability to multitask, think on your feet, and manage priorities in a fast-paced environment.
• Detail-oriented with strong organizational skills and a high sense of responsibility.
• Knowledge of social media and relevant technologies, strong public speaking skills, and a good understanding of the subject matter are preferred.