Space Data Management Analyst Job in Jones Lang Lasalle Ip

If you re looking to step up your career, JLL is the perfect professional home. At JLL, you ll have a chance to innovate with the world s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You ll also make long-lasting professional connections through sharing different perspectives, and you ll be inspired by the best. We re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!

What this job involves

Support in the maintenance of accurate data in the CAFM/IWMS database application-

Validate data to determine readiness for reporting and benchmarking

Support in the management of all administration forms and corresponding data elements including space categories, space types, organization hierarchy, capacities, etc.

Ensure drawing and data standards are followed and document any account specific deviations from the standards;

Coordinate with CAD/CAFM service vendors on drawing and system related support tasks

Manage user access for all modules of the space management technology;

Serve as a technology trainer for both client users and the Occupancy Planning account team.

Review data errors within portfolio and report on remediation in a regular QA cycle

Support in the addition or removal of buildings, floors, space and/or employee and organization data to reflect portfolio changes

Perform required data and drawing audits according to account procedures, including managing the schedule, results tracking and reporting

Process timely data corrections according to the client SLAs; coordinate required drawing changes with Global CAD team

Provide reporting including-

Prepare, generate and publish standard reports on a weekly, monthly, and quarterly basis, including building, room and employee detail reports at the building, state, country, and/or regional level

Assist with ad-hoc requests for queries from CAFM database on space and occupancy data as requested by client

Utilization of CAFM/IWMS database system includes-

Report issues related to CAFM application to line manager/CAFM/IWMS Administrator

Report status, issues and concerns related to the overall use, functionality and performance of CAFM/IWMS to line manager / Occupancy Planning lead and

Apply working knowledge of office space categorization principles (BOMA, OSCRE, etc.) including circulation, egress, common, core and amenity; and literacy in reading and interpreting floor plans, to the client s portfolio data

To apply you need to have:

A Bachelor s Degree preferably in Architecture with strong data sense. You will be successful if you have proficiency in Microsoft Office Suite; advanced skills in Excel and PowerPoint are required. 2-3 years work experience managing data preferably in occupancy or space planning for corporate clients; including end to end data management life cycle from collection, standardization, loading monitoring/remediation and reporting.

You ll need experience in analysing and creating data reports that support data driven decisions.

Experience with AutoCAD and the ability to read and interpret floor plans and construction documents as well as proficiency in maintaining data in database driven systems, preferably in CAFM/IWMS database applications preferred (FM-Systems, TRIRIGA, Manhattan Centerstone, Archibus, Serraview, etc.)

Key skills include excellent written and verbal communication skills and the ability to work across cultures and languages when managing an international portfolio. Be self-motivated, able to work independently and within a team to build relationships and interact effectively with business partners. You ll need to be comfortable with frequent or rapid change, flexibility to adapt to shifting priorities and the ability to effectively manage time, organize and prioritize deliverables and workload. Demonstrate consistency in values, principles and work ethic, have the understanding of and commitment to client service and a desire to work within a diverse, collaborative, and driven professional environment.

Required Skills:

Optional Skills: