Front Office Executive Job in Keyvalue Software Systems

Front Office Executive

About the Role

We are seeking a Front Office Executive with a warm, compassionate, and professional demeanor to be the welcoming face of our organization. This position is perfect for candidates who are fresh out of college or have up to one year of relevant experience. If you have a passion for customer service and enjoy making a positive impression, we invite you to join our team and grow with us!

What You Will Do

• Greet visitors, clients, and employees warmly, ensuring they feel valued as soon as they enter the premises.
• Manage incoming phone calls, emails, and inquiries with clarity and empathy, directing them to the appropriate personnel or department.
• Maintain a clean, organized, and inviting reception area. Coordinate incoming and outgoing mail, deliveries, and general office supplies.
• Assist with calendar management, scheduling appointments, and coordinating meeting rooms. Communicate any schedule changes promptly.
• Support in planning and executing company events and ensuring all logistics run smoothly.
• Make travel arrangements for employees and visitors, including booking flights, accommodations, and local transportation, while adhering to company policies and budgets.
• Handle insurance procedures, file claims, maintain necessary records, and coordinate with providers for timely resolution.
• Provide a compassionate and empathetic approach when addressing inquiries or concerns, ensuring issues are resolved efficiently and positively.
• Collaborate with other departments, especially HR and Administration, to streamline daily operations and ensure smooth workflows.

What Makes You a Great Fit

• Bachelor s degree in any discipline.
• Experience: 0 1 year in a front office or administrative role (freshers are welcome to apply).
• Communication Skills: Strong verbal and written communication abilities; comfortable interacting with diverse groups.
• Empathy & Compassion: Able to handle visitors and colleagues with patience, understanding, and genuine care.
• Maintain a neat, poised, and approachable presence at the front desk.
• Familiar with MS Office (Word, Excel, Outlook) and open to learning new tools.
• Organization & Time Management: Capable of managing multiple tasks, prioritizing responsibilities, and meeting deadlines efficiently.

What We Offer

• Competitive salary and benefits package.
• Opportunity to grow and develop in a supportive and dynamic work environment.
• The chance to be the friendly face and first point of contact for everyone who interacts with our company.