Personal Assistant And Admin Officer Job in O2h Technology Private Limited

Personal Assistant and Admin Officer

Job description

• Ordering personal stuff for the CEO.

• Managing personal appointment with doctors or others

• Manage travel arrangements and itineraries for CEO.

• Travelling expenses summary management.

• Tracking their personal expenses.

• Coordination for Visa application.

• Answer phone calls received and direct them appropriately

• Record notes and messages of the call and report to the concern

• Providing back office supporting document preparing, interpretation, letter preparing, personal agreement

• Schedule and arrange meetings and conferences

• Data management their personal record management in ever note

• Registration for the conference or event for CEO

• Perform as a liaison between the MD and personal household staff as required

• Act as the first point of contact for the MD and asked by MD

• Manage CEO calendar and appointment scheduling in absence of Executive Assistant.

• Tracking and record keeping credit card transaction spent for personal stuff and company

Job requirements

• 0 - 3 year experience in admin field or HR or personal assistant or EA work

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

• Be highly organized with the ability to work independently in a fast-paced team environment

• Exceptional interpersonal skills

• Friendly and professional demeanour, team player

• Solid experience with office management systems and MS Office

• Ability to write reports and prepare spreadsheets and presentations

• Familiarity with online calendars and Dropbox systems

• Experience exercising discretion and confidentiality with sensitive company information

• Excellent organizational skills with an ability to think proactively and prioritize work

• Proactive, highly motivated with a "can do" attitude

• Degree educated or equivalent - desired but not essential

• Strong and accurate attention to detail

• Curiosity, energy, creativity, and bravery with a strong desire to help to build the o2h culture