Executive Assistant Job in Open Access Technology International, Inc.

Objectives of this Role:

• With a primary responsibility of supporting the President & CEO as well as certain Executive Vice Presidents, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Executive reception duties
• Maintain internal processes that support to the highest-ranking executives company-wide
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities:

• Manage professional scheduling for senior executives , including agendas, email, phone calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to executives
• Perform administrative and support, spreadsheet creation, and maintenance of electronic filing system and contact database, document creations, etc.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Attends executive meetings as needed, taking notes, and distribute notes after the meeting

• Bachelor s degree, or equivalent combination of education, training
• 4+ years experience in administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems
• Acceptable background investigation report
• U.S. Citizen or Lawful Permanent Resident
• Local to MN