Associate Administration/front Office Job in Opsmaven

Associate Administration / Front Office

Location: Hitec City, Hyderabad, Telangana

Experience: Minimum 3 Years

Employment Type: Full-time

Job Summary

We are looking for a dynamic and well-organized Associate Administration / Front Office to oversee front desk operations and support administrative functions. The ideal candidate should have a strong ability to multitask, communicate effectively, and ensure smooth day-to-day operations within a corporate office environment.

Key Responsibilities

• Manage front office and general administrative operations to ensure a well-run and professional environment.
• Schedule inter-departmental meetings, coordinate with staff for availability, and handle logistics including refreshments and necessary materials.
• Handle the calendar and travel arrangements for the management team including hotel bookings, meeting room setup, and arranging A/V equipment.
• Organize and maintain company documentation, internal records, and files.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with office budget planning and track expenditures and vendor payments.
• Support HR and Admin teams with organizing training programs, team events, and onboarding/offboarding activities.
• Coordinate daily housekeeping and maintenance tasks; liaise with facility and external service vendors for smooth office operations.
• Provide administrative assistance to various department heads and ensure their operational needs are met.
• Prepare reports and presentations, maintain office inventory, and support audit and compliance documentation.

Requirements

Educational Qualification:

• Bachelor s degree in Commerce, Arts, or related field.

Experience:

• Minimum 3 years in a front office or administrative role.

Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) is mandatory.
• Excellent verbal and written communication.
• Strong organizational, coordination, and time-management skills.
• Positive attitude, professional demeanor, and ability to multitask.
• Prior experience handling confidential and executive-level support will be a plus.

Preferred Attributes

• Exposure to corporate front desk/administrative support in a tech or enterprise environment.
• Quick-thinking and ability to independently resolve day-to-day office issues.
• Well-versed in coordinating with vendors, staff, and third-party services.