Assistant Company Secretary Job in Shopup

Assistant Company Secretary

Location: Bengaluru, India
Company: ShopUp HQ

Role Overview

As an Assistant Company Secretary at ShopUp, you'll be pivotal in ensuring our group of private limited companies strictly adheres to corporate governance and regulatory compliance. You'll facilitate seamless communication between the Board of Directors, shareholders, and regulatory bodies, managing all aspects of board and shareholder meetings, statutory filings, and governance practices. This role is key to maintaining operational excellence and supporting the company s legal and compliance framework.

Key Responsibilities

• Organize and coordinate Board of Directors meetings and General Meetings of shareholders as per applicable regulations.
• Ensure timely distribution of meeting notices, agendas, and related documents to the Board and shareholders.
• Accurately record, maintain, and preserve minutes of Board and shareholder meetings in compliance with regulatory standards.
• Manage share capital structure, including share allotments, transfers, and dividend processing for all group entities.
• Advise and support Board members on their statutory duties and governance obligations under the laws enforced by the Registrar of Joint Stock Companies (RJSC).
• Execute contracts, agreements, and lease documents on behalf of the company as authorized.
• Communicate Board decisions effectively to relevant departments for timely implementation.
• Maintain well-organized records of all corporate governance documents and correspondence.
• Guide company staff in understanding and fulfilling governance and compliance responsibilities.
• Champion best practices in corporate governance through monitoring, advising, and timely reporting.
• Facilitate the preparation, publication, and dissemination of annual reports and shareholder communications.
• Ensure timely and accurate submission of all regulatory filings, license renewals, and compliance reports.
• Liaise proactively with regulatory authorities including BSEC, DSE, CSE, CDBL, RJSC, and BIDA, keeping the Board informed of any regulatory or statutory updates.
• Undertake any other tasks assigned by senior management related to governance and compliance.

Qualifications & Experience

• Educational Qualification:Master s degree in Business Administration, Law, or a related field from a reputed university or institution, either domestic or international.
• Professional Experience:Minimum 5 years of relevant experience in company secretarial practice, corporate governance, or compliance management.

Ready to ensure governance excellence at a fast-growing company? Apply now!