Executive Assistant Job in Sigma Trade Wings

Job Description

The Executive Assistant to the Director provides professional-level administrative, operational and policy services and provides direct administrative assistance to the Agency Director, which may involve highly sensitive and/or confidential matters using independent judgment, tact and discretion for successful performance of the work.

Roles & Responsibilities

• Filing and retrieving corporate records, documents and reports.
• Identifies issues and sources of potential difficulties in Agency management and operations; obtains information for analysis and evaluates alternatives for action; develops internal relationships necessary to effect solutions.
• Analyzes proposed legislation and reviews analyses prepared by others; evaluates the impact upon Agency operations and drafts policy and procedural changes as required.
• Liaising with clients, suppliers and other staff
• Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts
• Researching and conducting data to prepare documents for review and presentation by BOD, committees, and executives.
• Prepare internal and external corporate documents for team members and industry partners.
• Good organizational skills are critical along with the ability to prioritize workloads and manage time successfully.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.

Requirements

• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Flexibility and adaptability.
• The ability to be proactive and take the initiative.
• Knowledge of standard software packages and the ability to learn company-specific software if required.
• Experienced with excellent communications skills, both written and verbal.
• Exceptional interpersonal skills.