Office Administrator Job in Snapchai Productions Private Limited

Responsibilities:

• Manages correspondence by answering phone calls, emails, sorting mail, packages and
• transfer them as necessary

• Handles expenses and billing cycles

• Manages the reception area and looks after visitors

• Assists with the Billing department for purchase orders and invoicing

• Supervise cleaning crew and cleanliness of office space

• Maintains inventory stock lists, submit timely reports and orders office supplies as needed

• Ability to handle and coordinate with the logistics partners on a daily basis

• Responsible for checking and managing outgoing post, records data on special deliveries

• Responsible for the maintenance and inventory management capital goods in the IT systems and Print Division including machinery

• Provide administrative support for the operations team

• Manages staff expense requests

• Interacts with directors, executives and carries out their requests

• Creates agendas and takes meeting notes

• Create and present reports to senior managers

• Drafts, formats, and prints relevant documents.

• Maintains accurate records for administrative employee holiday requests

• Photocopies and files appropriate documents as needed

• Handle all utility maintenance tasks - electricity, plumbing, internet connection, phone line, sanitation and civil work.

• Responsible for ad hoc civil and other developmental work undertaken

• Assists in planning and arranging events, including organising catering

• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

• Communicates with relevant agencies to produce travel itineraries for business directors and employee events

Requirements and qualifications:

• Previous working experience as an Office Administrator for the 3-5 year(s)

• BSc/BA in office administration or similar relevant field.

• Good communication and interpersonal skills

• Good organizational and time management skills

• In-depth knowledge of office management and accounting processes

• Preferably able to learn and speak the English and local languages
• Hands-on experience with office management computer programs (such as Excel, ERP)