Senior Associate:executive Assistant Job in Thoughtworks Technologies (india) Pvt Ltd.

Executive Assistant | ThoughtWorks | Bangalore, India

Location: Bangalore, India

Employment Type: Full-time, Regular

Industry: Information Technology

About ThoughtWorks

At ThoughtWorks, we are a dynamic and inclusive community of innovative professionals who are transforming technology consultancy. With over 30 years of impact, we help our clients solve complex business challenges with cutting-edge technology. If you are passionate about continuous learning and want to make a meaningful difference, join us and contribute to extraordinary work that pushes boundaries and accelerates digital transformation.

Job Overview

Are you a highly organized and motivated individual with a passion for helping others? ThoughtWorks is seeking an Executive Assistant who thrives in a fast-paced environment and enjoys managing complex schedules, travel bookings, and facilitating seamless operations. In this role, you will provide comprehensive support to multiple stakeholders, ensuring smooth workflows, efficient travel coordination, and flawless meeting management.

Key Responsibilities

Calendar & Schedule Management:

• Take charge of managing multiple calendars, scheduling meetings, appointments, and travel arrangements for executives. Prioritize and balance tasks to keep everyone organized and on track.

Meeting Coordination:

• Lead the process from pre-meeting prep to post-meeting follow-up. You ll organize and prepare for meetings, take minutes, distribute action items, handle logistics, and ensure seamless execution.

Travel Arrangements:

• Be the go-to travel coordinator! Book flights, hotels, and other arrangements for the team. Manage travel budgets and handle all necessary travel documentation with precision.

Expense Management:

• Process and track expense reports for multiple stakeholders, ensuring compliance with company policies and budgets.

Task Prioritization:

• Manage multiple tasks simultaneously, ensuring deadlines are met and workflows are optimized.

Job Qualifications

Technical Skills:

• Experience: 4-6 years of experience working as an executive assistant to senior executives (D, V, and C-level).
• Organization & Time Management: Excellent organizational skills with the ability to manage multiple priorities, schedules, and travel logistics with efficiency.
• Communication Skills: Strong verbal and written communication skills with the ability to interact with internal and external stakeholders effectively.
• Proficiency in Office Tools: Expertise in office software and productivity tools such as Microsoft Office, Google Suite, and other collaboration platforms.

Professional Skills:

• Discretion & Confidentiality: Ability to handle sensitive information with the utmost discretion and confidentiality.
• Flexibility & Adaptability: Adaptable to changing work hours and responsibilities as needed, maintaining a calm and solution-oriented approach.
• Expense & Budget Management: Ability to process and track expenses for multiple stakeholders while ensuring adherence to budgetary constraints.
• Problem-Solving & Decision Making: Strong interpersonal and problem-solving skills to manage various operational challenges.

What We Offer

At ThoughtWorks, there s no one-size-fits-all career path. We balance autonomy with a culture that fosters professional development. With numerous interactive tools and development programs, you ll have ample opportunity to grow and enhance your career. We believe in helping each other be our best, and this commitment to continuous learning extends to every team member.

Why ThoughtWorks?

Join us to thrive in a collaborative, dynamic, and innovative environment. At ThoughtWorks, we believe in pushing boundaries, continuously learning, and creating extraordinary impact together. We empower you to grow while contributing to the success of cutting-edge projects with global impact.