Executive Assistant Job in Wsfx

Executive Assistant

Experience: 3+ Years

Location: Mumbai

About Us

Global Pay is a rapidly growing Fin-Tech company that s reshaping the future of payments. We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to provide exceptional support to our Chairman/CEO and Executive Team. This role is crucial to driving operational efficiency at the highest level, ensuring smooth day-to-day operations, and helping our leadership team focus on strategic priorities.

Key Responsibilities

• Executive Support:
  • Provide high-level administrative support to the CEO and executive leadership, managing multiple tasks with professionalism and discretion.
• Calendar & Meeting Management:
  • Manage calendars, schedule meetings, and coordinate logistics across multiple time zones to ensure optimal time management for the leadership team.
• Document Preparation:
  • Prepare and organize documents for meetings, including agendas, briefs, presentations, and meeting minutes, ensuring clarity and accuracy.
• Confidentiality & Discretion:
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
• Liaison Role:
  • Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-ups.
• Travel Coordination:
  • Coordinate travel arrangements, manage itineraries, and assist with expense reporting to ensure smooth and efficient travel for executives.
• Action Items & Deadlines:
  • Track and follow up on key action items and deadlines, ensuring nothing falls through the cracks and everything stays on schedule.
• Project & Event Support:
  • Provide support for special projects, team initiatives, and corporate events as needed, contributing to overall team success.

Experience & Qualifications

• 3+ years of experience as an Executive Assistant or in a similar administrative role, with a preference for experience supporting senior leadership.
• Proven ability to handle multiple priorities in a fast-paced environment.

Skills

Core Competencies

• Organizational & Time Management: Exceptional organizational skills and the ability to manage time effectively across multiple tasks and priorities.
• Communication: Strong written and verbal communication skills, with the ability to interact confidently with senior executives and external stakeholders.
• Discretion & Integrity: High level of discretion when dealing with confidential information and a strong sense of integrity in all aspects of work.

Technical & Personal

• Tech-Savvy: Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Notion, Zoom, and other productivity tools to streamline tasks and workflows.
• Self-Starter: Ability to anticipate the needs of executives and work independently with minimal supervision.

Personal Attributes

• Calm Under Pressure: Ability to maintain composure and focus under pressure, managing deadlines and competing priorities effectively.
• Proactive & Adaptable: A proactive mindset with the ability to adapt to evolving business needs and provide thoughtful solutions to challenges.
• Attention to Detail: Exceptional attention to detail and a commitment to delivering high-quality work in all tasks.

Why Join Us?

• Impactful Role: Work closely with visionary leadership and play a key role in the company s growth and success.
• Collaborative Culture: Be part of a dynamic, fast-paced environment with a culture of collaboration, respect, and continuous learning.
• Career Development: Opportunity to grow within a rapidly expanding Fin-Tech company and take on new challenges.