Office Administrator Job in Zavys Business Solutions
Office Administrator
Zavys Business Solutions
4+ weeks ago
- Malappuram, Dharmapuri, Tamil Nadu
- Not Disclosed
- Full-time
- Permanent
Job Summary
General Information Job Title: Office Administrator Division/Department Security Systems/ IT Solutions Reporting Relationships Reports to General Manager Subordinates None Responsibilities Job Summary
Assisting customers with their enquiries, escalate/ re-direct problems when appropriate.
Log all the calls & prepare the daily schedule for the technical team.
Assists Site Engineers for preparing the Project Proposals and Prepare Tender Documents for bidding.
Coordinate with the site engineers & technicians for the status of project progress & customer s service call.
Schedules and arranges meetings & site visits and notifies interested parties.
Coordinate site visits and clarification meetings between the client & ZAVYS.
Monitor & Consolidate expense reports, file all contracts, control the incoming & outgoing documents.
Raise Purchase Requisition for customer s requirement for the project.
Liaise with concerned team to make sure project supplies are at the required level.
Typing of letters and memos, emails and preparing documents & presentations according to instructions.
Maintain filing systems for documents both physical and electronic.
Screen incoming telephone calls, letters & emails and screen appropriately based on priority.
Manages and maintains calendar & appointment schedule for Sales team and Directors.
Welcomes visitors and looks after their comfort as they wait for the Sales Executive & Directors.
Coordinate with courier services in for the incoming & outgoing shipments, follow-up & ensure that the delivery of materials will come on time.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
This covers the key responsibilities to be performed, but is not all inclusive. It does not preclude other responsibilities from being assigned and undertaken. Job Requirements Educational Qualifications & Certifications
- Responsible for the administrative function and ensures the smooth running of the day-to-day office activities by managing and/or liaising with relevant parties.
- Supporting the Security Services & IT Staffs with the administrative requirements.
- Responsible for publishing marketing materials on Social Media and via Emails.
- Handling of basic accounting & ERP Software data entry.
Assisting customers with their enquiries, escalate/ re-direct problems when appropriate.
Log all the calls & prepare the daily schedule for the technical team.
Assists Site Engineers for preparing the Project Proposals and Prepare Tender Documents for bidding.
Coordinate with the site engineers & technicians for the status of project progress & customer s service call.
Schedules and arranges meetings & site visits and notifies interested parties.
Coordinate site visits and clarification meetings between the client & ZAVYS.
Monitor & Consolidate expense reports, file all contracts, control the incoming & outgoing documents.
Raise Purchase Requisition for customer s requirement for the project.
Liaise with concerned team to make sure project supplies are at the required level.
Typing of letters and memos, emails and preparing documents & presentations according to instructions.
Maintain filing systems for documents both physical and electronic.
Screen incoming telephone calls, letters & emails and screen appropriately based on priority.
Manages and maintains calendar & appointment schedule for Sales team and Directors.
Welcomes visitors and looks after their comfort as they wait for the Sales Executive & Directors.
Coordinate with courier services in for the incoming & outgoing shipments, follow-up & ensure that the delivery of materials will come on time.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
This covers the key responsibilities to be performed, but is not all inclusive. It does not preclude other responsibilities from being assigned and undertaken. Job Requirements Educational Qualifications & Certifications
- Diploma in Office Administration / Graduate degree in a commercial, technical, business, or similar discipline.
- Any related Certification will be an added advantage.
- Minimum Two (2) years of experience in Office Administration and Customer Service.
- Outstanding Client Relation & Customer Service.
- Sense of Commitment & Responsibilities.
- Expertise in Handling Admin Support Functions.
- Computer literacy: MS windows applications (MS Word, MS Excel, MS PowerPoint )
Experience Required :
Fresher
Vacancy :
2 - 4 Hires
Similar Jobs for you
Help us improve JobGrin
Need Help? Contact us